Accounts Receiveable Clerk

Modern Automotive Network•Winston-Salem, NC

About The Position

The Accounts Receivable Clerk records payments to customer accounts, maintains accounts receivable records, takes appropriate collection action on accounts more than 30 days old, and reconciles and deposits monies received by the dealership. The role also supports credit processing, vehicle and delivery records, account inquiries, and other administrative work as directed by management. The position is non-exempt. The description states that no prior experience or training is required, while also listing a range of education and experience combinations, from less than high school education or limited related experience through college degrees and several years of related experience.

Requirements

Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence and routine reports.
Ability to present information effectively one-on-one and in small groups, and to speak effectively before groups of customers or employees.
Ability to read and interpret safety rules, operating and maintenance instructions, and procedure manuals.
Ability to perform arithmetic with whole numbers, common fractions, and decimals; compute rates, ratios, and percentages; interpret bar graphs; calculate common business figures; and apply basic algebra and geometry.
Ability to follow detailed written, oral, or diagrammed instructions and solve practical problems involving concrete variables in standardized or less standardized situations.
The description states no prior experience or training is required. It also lists education and experience alternatives ranging from less than high school education or up to one month of related experience or training, through a bachelor's degree or two to four years of related experience and/or training, or equivalent combinations.

Responsibilities

Reconcile and deposit daily service and parts receipts, including charge cards.
Receipt monies from vehicle sales, check for money due, and provide drafts for dealer signature.
Enter finalized cash receipts and update the accounts receivable ledger by customer.
File cash receipt records, check stubs, and bank receipts.
Prepare cash deposits and complete the daily cash control sheet.
Reconcile statements and follow up on collections as necessary, including accounts more than 30 days old.
Prepare monthly accounts receivable statements.
Perform background checks on credit applications and approve current charges.
Process daily credit card deposits.
Research and process chargebacks, returns, and bad checks.
Pull original vehicle invoices for payoff by the office manager and pass trade payoffs to the office manager.
Answer accounts receivable phone calls and follow up on inquiries.
Update customer account information.
Maintain a monthly holdback list for the office manager.
Input new vehicles into the computer system as directed by the office manager.
Report sold units through the factory reporting system.
Maintain accurate delivery records.
Post fuel credits daily and reconcile the fuel schedule.
Cross-train others for the position as directed by management.
Fill in for other administrative positions as directed by management.
Assist with related special projects as required.
Maintain a professional appearance and a neat work area.
Perform other duties as assigned.