Accounts Receivable Clerk

The Las Olas Company / Riverside Hotel•Fort Lauderdale, FL

18h•Onsite

About The Position

Work closely with the Accounting Manager and Sales Team to ensure that payments are made on time for groups that are not direct billing and reconcile contracted accounts to ensure financial activities of the hotel, safeguarding the assets, and preparing AR reports in accordance with generally accepted accounting principles and The Riverside Hotel Standards.

Requirements

Good Communication Skills
Positive and Friendly Attitude
Ability to work with Computers
High School Graduate, GED or equivalent
Proficient in PMS (STAY) Bookings and payments
Strong organizational skills with attention to detail.
Ability to compile facts.
Ability to operate personal computer and calculator.
Command of the English language both written and verbal.

Nice To Haves

Accounting and Hotel experience preferred.

Responsibilities

Assist the Accounting Manager and Corporate Controller in overseeing all the accounting daily duties of the department and serve as a trainer for the staff.
Responsible for fulfilling the duties of other staff members while on PTO or Vacation.
Review arrival listing of incoming groups 2 months prior to arrival and ensure all necessary paperwork is on file, prepare a separate file by month for arriving groups.
Have working knowledge of Property Operating Systems (STAY) posting codes.
Provide guest folio copies upon request when the Front Office is unavailable.
Collect all pertinent paperwork before and during the group’s stay, necessary to prepare invoices and provide back-up for such.
When requested, review group charges with group leaders.
Post all necessary charges and adjustments to ensure that the billed amount balances to the City Ledger balance.
Respond to and resolve any billing questions pertaining to groups and individual hotel guests.
Update group-billing log and follow up on invoice after 10 days or 30 days, depending on direct billing privileges.
Attend department meetings and Resume Meeting.
Set-up and mediate regular A/R meetings.
Set up Direct Bill Accounts once approved by Controller in accordance with established credit policy and check account credit references and bank information prior to account approval.
Reconcile A&P verification, analysis and process into the corresponding GL accounts.
Generate the daily transaction report for all City Ledger transfers to verify accurate account billing.
Print City Ledger Report daily, to ensure balances are correct on each account.
Frequently check all Advance Deposits Ledgers for unused deposits to be returned or forfeited.
Submit report on delinquent accounts for either collections or monthly write-off.
Oversee cashier bank audits with the Accounting Manager monthly.
Sort and verify accuracy of Night Audit work, including contracted reservations.
Reconcile daily credit cards. Inform Corporate Controller of any discrepancies.
Process credit card chargebacks. Inform Accounting Manager and/or Corporate Controller of details involving all charge backs.
Process credit card refunds after verifying that the credit card in effect was charged.
Assist in reconciling open account status items in STAY.
Create House Accounts for Special Events.
Comply with attendance rules and be available to work on a regular basis.
Perform any other job-related duties as assigned.