Accounts Receivable / Cargo Payroll Assistant

First Responder Protective Services Corp • Addison, TX

5h • Onsite

About The Position

The Accounts Receivable / Cargo Payroll Assistant is responsible for the accurate and timely invoicing of cargo escort clients and the reconciliation of payroll for cargo escort personnel and off-duty law enforcement officers. This role plays a critical part in ensuring billing integrity, payroll accuracy, and operational efficiency across escort assignments.

Requirements

• Previous experience in accounts receivable, payroll processing, or administrative finance roles preferred
• Experience in logistics, transportation, or security operations is a plus
• Strong attention to detail and organizational skills
• Ability to analyze and reconcile data across multiple sources
• Proficiency in Microsoft Office (Excel, Outlook, Word); QuickBooks or similar systems preferred
• Strong communication and problem-solving skills
• Ability to handle sensitive information with discretion and professionalism

Responsibilities

• Prepare, review, and issue invoices based on completed cargo escort trips
• Verify trip details including duration, rates, assigned personnel, and contractual terms
• Ensure all invoices are supported by approved Proof of Delivery (POD) documentation
• Track invoice status, payments, and outstanding balances
• Assist in resolving billing discrepancies and client inquiries in a timely manner
• Maintain accurate and organized financial and billing records
• Compile, review, and reconcile payroll hours for escort personnel and off-duty officers
• Cross-check reported hours against trip logs, schedules, PODs, and dispatch records
• Ensure proper application of pay rates, travel time, and applicable premiums
• Identify and resolve discrepancies prior to payroll submission
• Maintain confidentiality of all payroll-related information
• Collaborate with dispatch, scheduling, and operations teams to verify trip accuracy
• Ensure compliance with company policies, contractual obligations, and labor guidelines
• Support internal reporting and assist with process improvements to enhance efficiency
• Maintain strict attention to detail in all financial and administrative tasks

Benefits

• Paid Holidays: 8 company-paid holidays per year
• Health Insurance Support: Up to $300 per month company contribution toward employee health insurance
• 401(k) Retirement Plan: Up to 4% employer match
• Paid Time Off (PTO): Year 1: Up to 7 days (56 hours), Year 2: Up to 10 days (80 hours), Year 5+: Up to 15 days (120 hours)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed