Accounts Receivable & Billing Operations Manager
About The Position
Pro-Tops, Inc. is a growing multi-site stone fabrication company serving customers across the Carolinas. We are expanding our finance team and are ready to hire without delay. If you are an experienced billing and collections leader who enjoys building order out of complexity, we want to speak with you this week. Why This Role: Lead, don't just process. You will own the full Accounts Receivable and billing function and shape how it runs. Build something lasting. Your processes, standards, and training will become the backbone of a fast-growing company. Work remotely with real influence. You will report directly to senior leadership and have a clear voice in decisions. Join at the right moment. We are investing in our finance operation, and this role is central to that growth.
Requirements
- Five or more years of Accounts Receivable or billing experience, including supervisory or lead responsibility.
- Proficiency in QuickBooks and Microsoft Excel; construction, fabrication, or project-based billing experience is a strong plus.
- Solid knowledge of invoicing, collections, aging management, and month-end close.
- Strong attention to detail, excellent communication skills, and a proven ability to improve processes and lead a team.
- A dependable home office with reliable high-speed internet and availability during Eastern Time business hours.
Nice To Haves
- construction, fabrication, or project-based billing experience is a strong plus.
Responsibilities
- Lead the daily Accounts Receivable and billing operation across Retail, Commercial, Cabinets, Builder Relations, and Design Studio accounts.
- Manage invoicing, collections, aging, and month-end activities, and ensure billing accuracy before invoices reach customers.
- Prepare Accounts Receivable forecasts and give leadership clear visibility into cash flow.
- Develop and maintain standard operating procedures, training materials, and workflow documentation.
- Train, coach, and mentor Accounts Receivable team members and support their growth.
- Manage the billing lifecycle for Commercial Projects, including lien waivers, and coordinate collections.
- Partner across Accounting, Sales, Order Entry, Installers, Warranty, and Commercial Operations to keep billing accurate and on time.
Benefits
- 401(k)
- 401(k) matching
- Bonus based on performance
- Company parties
- Competitive salary
- Dental insurance
- Free uniforms
- Health insurance
- Opportunity for advancement
- Paid time off
- Training & development
- Vision insurance
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
