Accounts Receivable Associate
About The Position
The Accounts Receivable Associate position at TCAT-Jackson, within the Fiscal Services Department, is responsible for coordinating the collection of outstanding receivables, processing financial aid funds, managing payment receipting, and handling daily cash operations. This role involves preparing and distributing invoices, processing journal entries, monitoring student charges for third-party funding, and facilitating student purchases with external vendors. Additionally, the associate will prepare and process cash and credit card deposits, post bookstore charges and payments, and apply payments, adjustments, and credits to student and third-party accounts. The position also includes preparing invoices for special industry training contracts, monitoring returned checks, and maintaining accurate financial records to support audits and reporting.
Requirements
- Requires a technical diploma.
- Minimum of one (1) year of experience in accounts receivable, accounting, bookkeeping, or related financial operations.
- Evidence of excellent communication and computer skills.
- Ability to multitask.
- Possess organizational skills with attention to detail and accuracy.
- Exceptional customer service skills.
Nice To Haves
- Associate’s degree preferred.
- Three years of experience working in a post-secondary institution is preferred.
Responsibilities
- Coordinate the collection of outstanding receivables, including delinquent accounts and returned checks.
- Process, verify, and distribute financial aid funds in accordance with established policies and procedures.
- Manage payment receipting activities and daily cash handling functions.
- Prepare and distribute invoices for accounts receivable billing.
- Prepare and process journal entries related to cash management, payment receipting, and account adjustments for students, agencies, bookstores, and other entities.
- Coordinate and monitor student charges for third-party funding sources and related programs.
- Facilitate and coordinate student purchases with approved external vendors.
- Prepare and process cash and credit card deposits for bookstore and registration operations.
- Post bookstore charges and payments accurately to student accounts.
- Apply payments, adjustments, and credits to student and third-party accounts, ensuring accuracy and timeliness.
- Prepare invoices and billing documentation for Special Industry training contracts and related services.
- Monitor returned checks and initiate appropriate collection and recovery efforts.
- Maintain accurate financial records and provide support for audits, reconciliations, and reporting requirements.
- Perform other related duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
