Accounts Receivable Assistant
About The Position
Allwater is seeking a detail-oriented, temporary Accounts Receivable & Customer Contract Consolidation Specialist to support our finance team during a period of records cleanup and process improvement. This role has two main focuses: keeping accounts receivable current and accurate, and consolidating customer contract records into a single, consistent system of record. This is a hands-on position ideal for someone who is comfortable working with financial data, enjoys bringing order to messy records, and can work independently to hit a defined set of deliverables within a fixed timeframe. Position is expected to last 4-6 weeks.
Requirements
- 2+ years of experience in accounts receivable, billing, collections, or a related finance/bookkeeping role.
- Strong attention to detail and accuracy when working with financial and contract data.
- Proficiency with spreadsheets (Excel or Google Sheets), including sorting, filtering, and basic formulas.
- Experience working with accounting or ERP software (e.g., QuickBooks, NetSuite, Sage, or similar).
- Ability to organize large volumes of records and work independently toward clear deadlines.
- Professional, clear written and verbal communication for customer follow-up.
Nice To Haves
- Experience with contract administration or data migration/consolidation projects.
- Familiarity with the water, utilities, or services industry.
- Comfort identifying and improving manual or inconsistent processes.
Responsibilities
- Process incoming customer payments and apply them accurately to open invoices.
- Monitor AR aging reports, identify past-due accounts, and follow up with customers on outstanding balances.
- Reconcile customer accounts and resolve billing discrepancies, short payments, and disputes.
- Prepare and send invoices, statements, and payment reminders.
- Maintain accurate, well-documented records of all collection activity and customer communications.
- Review existing customer contracts and agreements across multiple files, formats, and systems.
- Identify duplicate, outdated, expired, or conflicting contract records.
- Consolidate contract data into a single standardized system or repository, ensuring accuracy of key terms (pricing, billing schedules, renewal dates, service scope).
- Cross-check contract terms against billing records to confirm customers are being invoiced correctly.
- Flag inconsistencies, missing documentation, or compliance gaps to the finance team.
- Document the consolidated records and the process used, so the work is repeatable and auditable.
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What This Job Offers
Career Level
Entry Level
Education Level
No Education Listed
