Accounts Receivable Administrator
About The Position
We are seeking an Accounts Receivable Administrator to join our Rye, NY headquarters. In this role, you will support the day-to-day cash application and receivables process across our retail-focused real estate portfolio. Reporting within the accounts receivable function, you will process tenant payments, reconcile cash receipts, prepare tenant billing and correspondence, and assist with month-end close activities. This is a great opportunity for someone who is detail-oriented, organized, and comfortable managing multiple priorities in a fast-paced environment, with the chance to work directly with lease administration systems and gain exposure to the broader retail real estate business.
Requirements
- Minimum of 1–3 years of experience in accounts receivable applications; real estate experience is preferred.
- Demonstrated ability to stay organized, manage tasks efficiently, and ensure timely follow-up.
- Proficiency in lease administration software (e.g., MRI, JDE, Yardi, or similar).
- Excellent attention to detail and organizational skills.
- Ability to work independently and manage multiple priorities.
Responsibilities
- Process and apply daily tenant payments received via ACH, wire, and lockbox, including reviewing third party receipt batches.
- Assist in reconciling cash receipts and investigate unapplied or unidentified payments.
- Prepare and organize documentation for security deposit refunds.
- Process and distribute monthly rent increase letters to tenants.
- Handle bounced check processing, including tenant communication and necessary account adjustments.
- Assist in the preparation and distribution of monthly tenant statements and other tenant correspondence.
- Prepare and process billing and credit adjustments for tenant accounts, maintaining detailed and accurate records.
- Assist with month-end close activities related to receivables.
- Reach out to tenants for open account balances and provide backup documentation as needed.
- Assist with other administrative duties and special projects as needed.
- Leverage artificial intelligence (AI) and automation tools to improve efficiency in the various assigned tasks.
Benefits
- Annual discretionary bonus program
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
