Accounts Receivable/Accounts Payable Specialist

CURREY INGRAM ACADEMY•Brentwood, TN

119d•$55,000 - $60,000•Onsite

About The Position

Currey Ingram Academy is seeking a full-time Accounts Receivable/Accounts Payable Specialist to join our team! This role oversees all aspects of Tuition Management, serving as the primary point of contact for parents regarding student accounts. Responsibilities include enrolling students, accurately setting up tuition, fees, and discounts, and onboarding new families. The position ensures the accuracy of Child Development Center contracts, manages enrollment for academic and summer programs, and records direct payments. Key duties involve monthly reconciliations, posting transactions, managing the billing email, and collaborating with departments to track student charges and credits. The specialist maintains detailed billing spreadsheets, supports internal teams with billing permissions, and communicates billing matters to the school community. They prepare year-end reports, assist with financial components of event registrations, implement new billing technologies, oversee summer program financial transactions, prepare invoices, monitor payments, support revenue collection at events, and manage Square iPad accounts. In Accounts Payable, the specialist supports the annual financial audit and assists the CFO with 1099 reporting by tracking vendor activity. Responsibilities include reconciling accounts payable, managing and entering invoices with proper authorization and coding, and processing payments via ACH, check, and credit card. They maintain vendor records and W-9 documentation, manage the AP email account, and oversee purchasing activities, including approving orders and administering the purchasing card program. The role also maintains accurate financial records, manages the postage system, and processes EFS payments. In Banking and Accounting/Finance Management, the specialist approves ACH payments, ensures accurate handling of incoming funds by logging checks and cash, and serves as a key contact for the CFO in supporting the annual financial audit. This includes reconciling deposits and the check log, and filing monthly state sales tax.

Requirements

Minimum of Bachelor's degree required, preferably in Accounting or Finance
Experience in Accounts Receivable and Payable, preferably in an educational or nonprofit setting
Proficient with Google Suite apps
Blackbaud RE, RENXT and web related tools
Basic understanding of Blackbaud’s Student Information System
Required Suicide Prevention training, CPR and Child Abuse Report Trainings (provided by the school)
Ability to process information quickly in a time-sensitive environment
Ability to work proactively with minimal supervision
Strong professional communication skills—both written and verbal
Ability to effectively support and respond to student guardians and account holders during business hours and as needed after school hours
Ability to work independently
Ability to manage competing priorities
Ability to consistently meet deadlines with accuracy and efficiency

Responsibilities

Oversee all aspects of Tuition Management and serve as the primary point of contact for parents regarding student accounts.
Enroll all students each school year in Tuition Management, including the accurate setup of tuition, fees, and discounts.
Onboard new families through Blackbaud Tuition Management.
Ensure the accuracy of Child Development Center contracts.
Manage enrollment for both the academic year and summer programs.
Record payments made directly to the school.
Perform monthly reconciliations of charges and payments.
Post transactions to the accounting ledger.
Manage the billing email account.
Collaborate with various departments to track student-related charges and credits.
Maintain detailed billing spreadsheets for CORE and tutoring services.
Support internal teams with billing permissions and processes.
Communicate regularly with parents and the school community regarding billing matters.
Prepare year-end reports to carry forward balances or issue refunds.
Assist with financial components of campus event registrations.
Implement and promote new billing technologies.
Oversee financial transactions for summer programs.
Prepare invoices and monitor payments for summer programs.
Support revenue collection at school events.
Manage Square iPad accounts for billing and the Diagnostic Center.
Support the preparation and completion of the annual financial audit.
Assist the Chief Financial Officer with 1099 reporting by tracking vendor activity throughout the year.
Reconcile accounts payable.
Manage and enter invoices and receipts with proper authorization and coding.
Process payments via ACH, check, and credit card, including weekly check runs.
Maintain vendor records and W-9 documentation.
Manage the accounts payable email account.
Oversee purchasing activities such as approving orders and administering the organization’s purchasing card program.
Maintain accurate financial records and files.
Manage the postage system.
Process and reconcile EFS payments to ensure timely and accurate financial operations.
Approve ACH payments processed through the organization’s bank accounts.
Ensure accurate handling of incoming funds by logging all checks and cash prior to deposit.
Serve as a key point of contact for the Chief Financial Officer in supporting the planning, preparation, and completion of the annual financial audit.
Reconcile deposits and the check log to ensure accuracy in financial records.
File monthly state sales tax in a timely and compliant manner.