Accounts Receivable & Accounts Payable Specialist

Ecolab • Plano, TX

3h • $29 - $33 • Onsite

About The Position

At Ecolab, we offer you the opportunity to expand your skills and professional experience while collaborating with worldwide experts in water treatment. As an AR/AP Specialist , you will play a key role in supporting the financial operations of Ovivo USA . You will collaborate with cross-functional teams, including procurement and operations, to ensure proper documentation and approval workflows. You will work closely with the finance controller’s team to ensure accurate financial reporting, maintain strong internal controls, and contribute to strategic decision-making through insightful financial analysis. Additionally, you will assist in month-end close activities related to AR, prepare accruals, and support audit and reporting requirements. This position offers the opportunity to be an integral part of the finance team and support leadership with critical financial insights. Joining Ecolab means being part of a global team of innovative and passionate professionals who are committed to preserving water, our planet’s most critical resource. It also means combining our efforts and talents towards a more sustainable future - together. What is the role? Understand and follow company procedures and policies Support team-oriented safe work practices and effective communication. Build and maintain effective working relationships with coworkers and customers. Perform duties as required for the corporation.

Requirements

• 2 years of finance or accounting experience.

Nice To Haves

• Bachelor’s degree in Accounting, Finance or related degree
• Accounts receivable experience
• Global corporate environment experience.
• Excellent work ethic with the ability to multi-task.

Responsibilities

• Contact customers (via telephone and email) to ensure that monies due are inquired upon on or before their due date.
• Work with Ovivo personnel to understand the status of projects/orders.
• Process cash receipt transactions (deposit, process credit card payments, post payments) within Ovivo’s ERP system (Syteline) & various banking systems.
• Request tax exemption certificates from customers & input this information into Ovivo’s ERP system.
• Coordinate signing/sealing/notarizing of lien releases, as necessary.
• Complete customer requested documentation (normally to establish accounts).
• Manage the full accounts receivable lifecycle, from invoicing through cash application and collection.
• Prepare, review, and issue customer invoices, credit memos, and debit memos in accordance with contract terms and company policies.
• Monitor AR aging and proactively follow up with customers to ensure timely payment and resolution of overdue balances.
• Research and resolve invoice discrepancies, short payments, and unapplied cash by partnering with customers, sales, operations, and project teams.
• Maintain customer master data, payment terms, tax exemption documentation, and required legal or compliance records.
• Set up and maintain customer payment portals, including uploading invoices and supporting customer inquiries related to billing and payments.
• Assist with month‑end close activities, including AR reconciliations, revenue support, accruals, and reporting schedules.
• Reconcile the AR sub‑ledger to the general ledger and investigate differences.
• Support internal and external audits by providing AR documentation, schedules, and explanations.
• Other duties may be assigned as required.
• AP responsibilities/tasks to cross-train

Benefits

• Ecolab provides the following benefits: medical, dental, vision, life insurance, accident insurance, critical illness insurance, hospital indemnity insurance, auto insurance, home insurance, pet insurance, identity theft protection, short-term and long-term disability, 401k, pension plans, retirement health care benefits, short-term incentives, vacation (12 days), holidays, parental leave, employee stock purchase plans (Full-Time Associates) , discount on day care services and caregiver services, adoption assistance, group legal services, employee assistance program, employee discount program, and education assistance program, on-Site childcare and fitness facilities may be available at select Ecolab locations .
• Click here for additional benefits information.
• If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here .

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level