Accounts Receiveable/ Accounts Payable Specialist (On-Site)

Integra Beauty • Dania Beach, FL

6d • Onsite

About The Position

Integra is seeking a detail-oriented and proactive Accounts Receivable /Accounts Payable Specialist to join our growing accounting team at our Dania Beach, FL Headquarters. Reporting directly to the Accounting Manager, this role is key to managing our full-cycle payables and support receivables processes. The ideal candidate thrives in a fast-paced, paperless accounting environment, bringing deep, hands-on experience with Bill.com for automated workflow management and NetSuite ERP for general ledger integration and financial tracking.

Requirements

• Hands-on proficiency with Bill.com (bill entry, routing workflows, coding rules) and NetSuite ERP (or comparable enterprise ERP platforms).
• Advanced Microsoft Excel capabilities (Lookup functions, Pivot Tables, logical formulas, data filtering).
• Proficiency in Google Workspace (Docs, Sheets, Drive) and modern cloud documentation tools.
• Comfort using modern office AI tools and automations as a business productivity enabler.
• 2+ years of full-cycle accounts payable, general accounting, or AP/AR experience in a paperless environment.
• Proven understanding of foundational accrual accounting, 3-way matching mechanics, prepaid amortization, and aging schedule analysis.
• Exceptional precision in high-volume data entry and numerical verification.
• Excellent written and spoken English communication skills.
• Ability to work independently at headquarters while collaborating with cross-functional and cross-time-zone teams.
• Strict adherence to data security, privacy, and confidential financial control protocols.

Nice To Haves

• Bachelor’s Degree in Accounting, Finance, or equivalent practical work experience preferred.

Responsibilities

• Receive, review, and upload vendor invoices accurately into Bill.com in a timely manner. Ensure accurate GL account coding, vendor attribution, department allocation, and retailer-specific expense categorization.
• Execute rigorous 3-way matching (Purchase Order → Receipt → Invoice) for all inventory-related payables.
• Route bills to the Accounting Manager through Bill.com approval workflows, actively monitor queues, and adhere to internal SLA response targets.
• Process employee corporate credit card expense reports in Bill.com, verify supporting documentation/receipts, and flag non-compliant submissions.
• Identify, flag, and resolve duplicate invoices, billing discrepancies, or missing documentation prior to routing for approval.
• Maintain unified, accurate vendor profiles across both Bill.com and NetSuite (banking information, tax forms, payment terms, and GL mappings).
• Conduct routine audits of vendor databases to eliminate duplicate records and complete missing information fields.
• Maintain an organized digital filing system for vendor contracts, correspondence, and invoice documentation.
• Coordinate closely with the Inventory and Operations teams to confirm receipt of goods prior to bill authorization.
• Track and reconcile open Purchase Orders (POs) against received and invoiced balances to eliminate overbilling risks.
• Run, analyze, and distribute weekly AP Aging reports to executive leadership and the Accounting Manager.
• Create, update, and reconcile prepaid expense schedules for month-end review.
• Assist in month-end close by identifying unbilled goods and services for accurate expense accrual.
• Reconcile monthly vendor statements to the general ledger and credit card statements against submitted expense reports.
• Oversee year-end 1099 compilation and distribution processes.
• Maintain standard operating procedure (SOP) documentation for all payables workflows.
• Participate in cross-training initiatives within the accounting team to guarantee uninterrupted operational coverage.
• Assist internal and external audit teams by compiling requested invoice and payment backup documentation.
• Perform other related duties and special projects as requested by the team and leadership.

Benefits

• Medical, Dental, Vision, Life Insurance
• 401k plan
• Additional Opt-In Insurances
• PTO + Sick Time Pay
• L'ange Hair Product Stipend- a quarterly stipend to help you refresh your favorite L'ange products and also try new products!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree