Accounts Receivable Accountant

American Conservation Experience • Flagstaff, AZ

1d • $60,000 - $63,000 • Remote

About The Position

The Accounts Receivable Accountant plays a crucial role in supporting the finance team at American Conservation Experience (ACE) by handling a diverse range of financial responsibilities aimed at safeguarding the organization's revenue. Collaborating closely with Department/Program managers and other essential members of the Finance Department, this role is responsible for invoice generation, review and monitoring, federal draws utilizing the ASAP.gov website, and SF424 report data collection.

Requirements

• Bachelors degree and two years of related professional experience or an equivalent combination of education and experience.
• Demonstrated ability to proactively take initiative, work autonomously, and actively engage in team collaborations.
• Possession of sharp analytical, organizational, and problem-solving aptitude.
• Strong interpersonal and communication skills, both written and verbal.
• Proven experience in effectively conveying essential data.
• Familiarity with and previous use of database systems.
• Basic understanding of NetSuite, intermediate proficiency in MS Excel and MS Word; familiarity with Google Docs, Google Drive, and Google Sheets.
• Proficiency in utilizing various software applications, showcasing strong computer competency.
• Open to learning new processes and able to adapt to changing circumstances.
• The ability to carry out assigned work independently or with minimal supervision.
• Ability to work in a remote administrative and team environment; enjoys working in a small team dynamic environment.
• Commitment to ACE's mission of public service through youth development and volunteerism.
• Ability to receive and provide constructive feedback.
• Ability to prepare and maintain records and reports.
• Ability to understand and carry out oral and written instructions.
• A deep and continuing interest in the welfare and professional development of ACE participants.
• Ability to perform the essential duties of the position with or without reasonable accommodation.
• Must be authorized to work in the U.S.
• Valid driver's license and an insurable driving record.
• Proficient in English.
• Ability to pass a federal criminal background check.
• Willing to abide by ACE Policy and Federal Drug Free workplace policies and laws. ACE reserves the right to do drug test at any time.

Nice To Haves

• Less than 10% travel

Responsibilities

• Responsible for the review of invoices, including advance payment and reimbursement invoices, to ensure compliance with existing organizational contracts and agreements.
• Mails, emails, or otherwise submits, on a timely basis, invoices to various partners for payment.
• Performs account reconciliations to ensure that revenue is complete and accurately posted to the general ledger.
• Conducts partner (customer) account reconciliations to identify and resolve any errors or address partner concerns.
• Collaborates with both external and internal partners, Division Directors, and Legal Compliance to verify that partner information is current and accurate.
• Assists in monitoring contracts and revenue to guarantee correct revenue recognition and precise contract totals, thereby avoiding overbilling or underbilling.
• Prepares and coordinates ASAP.gov drawdowns in a timely manner, ensuring draw requests are supported by accurate financial information and appropriate documentation.
• Reviews ASAP.gov drawdown activity to ensure amounts requested are consistent with eligible expenditures, approved agreements, and applicable federal requirements.
• Completing compliance reports as per the federal agreements.
• Posts Accounts Receivable payments accurately and timely to the accounting system, ensuring payments are applied to the appropriate customer, partner, invoice, agreement, or funding source.
• Updates ACE Apps software with Accounts Receivable payment information to ensure payment activity is current and accurately reflected in the system.
• Updates and maintains Google Sheets used to track Accounts Receivable payments, invoices, outstanding balances, and related payment activity.
• Reconciles Accounts Receivable payments between the accounting system, ACE Apps, Google Sheets, and supporting documentation and resolves discrepancies in a timely manner.
• Foster communication and collaboration with Division staff, addressing edits and non-standard invoice requirements.
• Maintain regular coordination with the Assistant Director of AR & Compliance to collaborate with the ACE Technology Team on financial and compliance technology-related enhancements and improvements.
• Support federal financial reporting (SF424) data collection, adapting to changes in volume throughout the year.
• Ensure data accuracy and consistency and assist with streamlining billing processes, adhering to GAAP and COSO internal control.
• Supports the Finance, Technology, and Compliance teams as necessary, particularly in the context of emerging technologies and processes.
• Engage in the testing of financial technology solutions created by the ACE Technology Team
• Foster a culture and environment that positions ACE for success and ensures that ACE is the program of choice for partners, members, and staff.
• Responsibilities and tasks outlined are not exhaustive and may change as determined by ACE.

Benefits

• Competitive medical and ancillary plans (health, mental health, dental, vision and other supplemental benefits).
• Eligible to participate in ACE's 403b retirement plan with a 3% employer contribution.
• Accrue up to 80 hours of paid vacation time annually during your first two years of continuous employment, then it increases to 120 hours annually.
• Observes 13 paid annual holidays (floating holiday flexibility).
• Provides 10 days (or 80 hours) of paid sick time annually.
• Eligible to receive pro deals which include deep discounts on outdoor gear providing 30 - 50% off retail prices on 100s of established outdoor gear brands.
• Option to select one of the following options: ACE work phone device/number provided or monthly phone reimbursement for personal device/number use.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level