Accounts Payables Specialist

Aston Carter•Cleveland, OH

1d•Onsite

About The Position

The Accounts Payables Specialist will manage the full cycle of accounts payable activities, from invoice intake through payment processing and vendor communication. This role focuses on accurate invoice review, three-way matching, timely payment runs, and employee expense reimbursements while using Excel and an ERP system. The position is ideal for someone who enjoys detail-oriented work, collaborating with colleagues, and building strong relationships with vendors in a supportive, family-oriented environment.

Requirements

At least 3 years of accounts payable experience in a professional setting.
Proficiency with three-way matching of purchase orders, receiving documents, and invoices.
Hands-on experience with invoice processing and accounts payable workflows.
Strong Microsoft Excel skills, including the ability to use formulas for calculations and basic analysis.
Experience working with an ERP system for accounts payable; experience with QAD is helpful, but any ERP background is acceptable.
Accurate data entry skills with strong attention to detail and organization.
Effective verbal and written communication skills to interact with vendors and internal stakeholders.
Ability to handle multiple tasks and deadlines, particularly around scheduled check runs and reimbursement cycles.
Collaborative, easy-to-work-with attitude and strong interpersonal skills.

Nice To Haves

Prior experience working with QAD or similar ERP systems for invoice and payment processing.
background in reconciliation activities related to accounts payable or general accounting.
Familiarity with standard accounts payable procedures, including scheduled check runs and expense reimbursement policies.
Comfort working in a casual, team-oriented environment that values strong working relationships and open communication.

Responsibilities

Maintain the accounts payable email inbox daily and review receiving reports to determine which invoices are ready for processing and payment.
Review invoices for accuracy and completeness, ensuring they align with purchase orders and receiving documentation using three-way matching.
Route invoices requiring approval to the appropriate personnel and ensure all necessary site-level approvals are properly recorded before processing.
Prepare and organize invoice batches for entry into the QAD ERP system or similar platforms.
Enter invoice data accurately into the ERP system, maintaining up-to-date and precise accounts payable records.
Respond to phone calls and inquiries from vendors regarding payment status, invoice processing, and account issues, providing clear and timely information.
Run check payment batches on the 10th and 25th of each month in accordance with internal procedures (e.g., SP 401).
Process employee travel and expense reimbursements on the 10th and 25th of each month in alignment with internal guidelines (e.g., SP 400).
Perform reconciliations related to accounts payable to ensure data accuracy and resolve discrepancies promptly.
Collaborate with internal departments to resolve invoice, approval, or payment issues and support smooth purchasing-to-payment workflows.
Use Microsoft Excel to perform calculations, apply formulas, and support reporting or analysis related to accounts payable activities.
Contribute to a positive, cooperative work atmosphere by communicating clearly and working effectively with colleagues and vendors.