Accounts Payable with Italian - WFH

WNS Global Services

4d•Remote

About The Position

Process and confirm purchase orders, identifying and resolving discrepancies between purchase requisitions, purchase orders, and confirmations. Record confirmed purchase order details in ERP systems and notify internal stakeholders of any changes (e.g., Microsoft D365 or similar). Process PO and Non-PO invoices in accordance with three-way matching and internal controls. Validate invoice accuracy, completeness, tax compliance, and correct vendor details. Post approved invoices and credit notes, ensuring proper GL/CC and project coding. Prepare, validate, and execute payment proposals across multiple payment methods (ACH, wire, cheque, AP card, direct debit, and bank transfer). Review and resolve payment exceptions, blocked vendors, advances, and reconciliations. Coordinate payment approvals with Treasury and Finance Controllers. Generate and distribute remittance advice to vendors. Process payable taxes, prepare tax return reports, and coordinate tax payments with AP, GL, and government portals. Create and maintain vendor accounts following required documentation and verification standards. Perform invoice audits and quality checks, report findings, and recommend process improvements. Respond to vendor and internal queries related to invoices, payments, tax documentation, and account status within defined SLAs; Investigate and resolve payment discrepancies, missing invoices, and vendor statement issues. Route requests appropriately to internal teams in compliance with SOX and internal controls. Prepare month-end accrual reports and post accrual journal entries. Perform GR/IR reconciliations, vendor statement reconciliations, and debit balance analysis. Identify discrepancies, coordinate corrective actions, and obtain approvals for write-offs and adjustments. Maintain accurate documentation to support audits and compliance reviews. Validate and report expense-related tax data in required formats. Process reimbursement and advance payments, including urgent manual payments where approved. Ensure adherence to internal policies, SOX controls, accounting standards, and statutory tax requirements. Maintain accurate records and supporting documentation for audit and regulatory purposes.

Requirements

At least 1-year experience in Accounts Payable
Fluency in Italian language (minimum B2 level) and good command of English is a must
Bachelor’s degree in Finance, Accounting, or a related field (or equivalent experience)
In-depth knowledge of invoice processing, payments, vendor master, and T&E claims
Strong understanding of accounting principles and internal controls
Proficiency in ERP systems (Microsoft D365 or equivalent) and MS Excel
High attention to detail, strong analytical skills, and ability to meet deadlines
Effective communication skills for internal and external stakeholder management
Ability to manage multiple priorities and meet tight deadlines

Nice To Haves

Experience in shared services or multinational environments preferred

Responsibilities

Process and confirm purchase orders, identifying and resolving discrepancies between purchase requisitions, purchase orders, and confirmations
Record confirmed purchase order details in ERP systems and notify internal stakeholders of any changes (e.g., Microsoft D365 or similar)
Process PO and Non-PO invoices in accordance with three-way matching and internal controls
Validate invoice accuracy, completeness, tax compliance, and correct vendor details
Post approved invoices and credit notes, ensuring proper GL/CC and project coding
Prepare, validate, and execute payment proposals across multiple payment methods (ACH, wire, cheque, AP card, direct debit, and bank transfer)
Review and resolve payment exceptions, blocked vendors, advances, and reconciliations
Coordinate payment approvals with Treasury and Finance Controllers
Generate and distribute remittance advice to vendors
Process payable taxes, prepare tax return reports, and coordinate tax payments with AP, GL, and government portals
Create and maintain vendor accounts following required documentation and verification standards
Perform invoice audits and quality checks, report findings, and recommend process improvements
Respond to vendor and internal queries related to invoices, payments, tax documentation, and account status within defined SLAs; Investigate and resolve payment discrepancies, missing invoices, and vendor statement issues
Route requests appropriately to internal teams in compliance with SOX and internal controls
Prepare month-end accrual reports and post accrual journal entries
Perform GR/IR reconciliations, vendor statement reconciliations, and debit balance analysis
Identify discrepancies, coordinate corrective actions, and obtain approvals for write-offs and adjustments
Maintain accurate documentation to support audits and compliance reviews
Validate and report expense-related tax data in required formats
Process reimbursement and advance payments, including urgent manual payments where approved
Ensure adherence to internal policies, SOX controls, accounting standards, and statutory tax requirements
Maintain accurate records and supporting documentation for audit and regulatory purposes