Accounts Payable

IMA North America Inc•Leominster, MA

12d•$25 - $31•Onsite

About The Position

Established in 1961 in Italy, IMA is a world leader in the design and manufacture of automatic machines for the processing and packaging of pharmaceuticals, cosmetics, food, tea and coffee. IMA is a global pharmaceutical supplier with the widest range of state of the art processing and packaging systems. We work in a casual environment where ideas are valued and collaboration is key. This position is full time days, M-F and located at our Leominster, MA facility.

Requirements

Positive team player.
Strong attention to detail.
Strong analytical skills.
Strong written and verbal communication skills.
Vendor relationships.
Data entry skills.
Problem-solving.
Organized.
Self-motivated with the ability to work independently.
Good understanding of general accounting procedures.
3+ year’s related experience.
HS Diploma or GED, certificate in accounting preferred.

Responsibilities

Receive, process, verify and reconcile invoices.
Stamps and sorts incoming mail. Separates into batch categories: those requiring approval/ review for processing and those to be matched up with purchase orders, receipts, and/or packing slips.
Set up new vendors in SAP - Verifies all addresses and federal ID numbers of vendors.
Calculates all extensions and totals on invoices, calculating and taking discounts when applicable.
Reviews invoices and requisitions for satisfactory payment approval, checking vendor files for any previous payments.
Accurately review, code and process vendor invoices.
Perform data entry associated with accounts payable.
Review and reconcile invoice discrepancies.
Audit and process credit card bills.
Receives and organizes statements from vendors; checks vendor files for payment of any invoices listed outstanding and calls vendors in regard to any old outstanding invoices for verification of unpaid, lost, or billed invoices.
Address and respond to vendor inquiries.
Make calls to vendors to clarify any questionable invoice items, process, or receiving signatures.
Maintain historical records.
Verify and audit employee expense reports to ensure compliance with corporate travel policy.
Prepare vendor payment by check, ACH or wire transfer, monitoring discount opportunities, verifying federal id numbers, resolving purchase order, contract, invoice or payment discrepancies and documentation.
Ensures credit is received for outstanding memos.
Verify vendor accounts by reconciling monthly statments and related transactions.
Maintain files related to Law 262 compliance.
Post/clear wires & checks daily.
Preparation of 1099’s.
All other duties as assigned.