Accounts Payable

DoubleTree•South Bend, IN

11d•Onsite

About The Position

The DoubleTree by Hilton South Bend is looking for a dependable and motivated Accounts Payable Clerk to join our Accounting team. Located in the heart of downtown South Bend, our full-service hotel offers a fast-paced environment where you'll work closely with hotel leadership, department managers, vendors, and our Accounting team.

Requirements

High school diploma or equivalent required
Two years of accounting experience preferred
Strong attention to detail and accuracy
Comfortable working with numbers and resolving discrepancies
Strong organizational and follow-up skills
Ability to prioritize responsibilities and meet deadlines
Computer proficiency and ability to learn hotel/accounting systems
Professional written and verbal communication skills
Ability to maintain confidentiality
Ability to work independently with minimal supervision while also being a team player

Nice To Haves

college coursework or degree in Accounting preferred
Previous Accounts Payable experience is a plus
Hospitality or guest service experience is a plus

Responsibilities

Process and accurately code vendor invoices for payment
Match invoices to purchase orders and supporting documentation
Ensure invoices have appropriate Department Head and management approvals
Prepare weekly checks and supporting documentation for approval
Maintain organized AP files, check registers, and payment records
Create and maintain vendor accounts and required tax documentation
Reconcile monthly vendor statements and resolve discrepancies
Respond professionally to vendor payment questions and inquiries
Monitor payment deadlines to help avoid late fees and take advantage of available payment terms
Audit Accounts Payable aging each month
Assist with monthly accruals and month-end/year-end closing procedures
Reconcile Food & Beverage receiving documentation to the general ledger
Assist with journal entries and account reconciliations
Review payment requests, expense reports, employee advances, and petty cash documentation
Maintain confidentiality of hotel and financial information
Assist the Controller and Accounting team with additional projects and responsibilities as needed