Accounts Payable Voucher Examiner
About The Position
This is a temporary position funded until August 2027, located in Charleston, SC, supporting the Department of State's Bureau of the Comptroller and Global Financial Services (CGFS), specifically the Office of Payables and Receivables. This office provides Accounts Payable services to domestic and selected overseas vendors. As an Accounts Payable Voucher Examiner, your primary responsibility will be to review invoice packages and create payment vouchers in the financial system, ensuring documentation accuracy and compliance prior to certification. All contractors supporting this Department must be able to either possess or pass a Moderate Risk Public Trust (MRPT) investigation, or obtain a Secret Security Clearance. A Secret Clearance may open doors for future government career opportunities, including direct hiring.
Requirements
- High school diploma or equivalent
- Strong organizational, communication, and direction-following skills
- Proficiency in Microsoft Office Suite (Teams, OneNote, Word, Excel, PowerPoint, and Outlook)
- Ability to understand and act on brief instructions
- Ability to obtain and maintain an MRPT or Secret Clearance
- Able to work on-site 5 days per week
Nice To Haves
- Some college
- Associate degree or 2+ years of experience in auditing, financial transactions, customer service, or handling PII
- Familiarity with ticketing systems (e.g., ServiceNow)
- Experience drafting professional correspondence
- Intermediate to advanced Excel skills; familiarity with Microsoft Access
- Proven analytical skills and ability to work independently
- Comfortable juggling multiple priorities with minimal supervision
- Adaptable, dependable, and self-drive
- Detail-oriented with excellent time management
- Strong written and verbal communication skills
- Team-first mindset with individual accountability
- Consistently meets or exceeds deadlines with accurate execution
- Takes ownership and provides clear status updates on assignments
Responsibilities
- Apply relevant regulations and procedures to review and process vouchers and invoices
- Examine financial documents for accuracy, completeness, and compliance
- Perform work consisting of the examination for accuracy, adequacy of documentation, compliance with regulations, and justification of vouchers, invoices, claims, and other requests for payment for goods and services provided to or by the Government, satisfaction of breach of contract or default in fulfilling contractual obligations, and other transactions when such examination of the request for payment is not classifiable in another series.
- Identify and resolve discrepancies by contacting the submitting unit
- Provide professional support to stakeholders via email, phone, and Teams
- Ensure compliance with Prompt Payment Act and financial policies
- Enter and process transactions into DoS financial systems
- Validate voucher details against authorizations, receipts, and acceptance records
- Analyze payments related to IQCs, purchase orders, fixed-fee, and cost-reimbursable contracts
- Perform quality control and maintain tracking and reconciliation for vendor payments
- Complete administrative tasks such as coding, filing, and data verification
- Support and uphold ISO 9001 quality management principles
- Perform other duties as assigned
Benefits
- A Secret Clearance will open a lot of other doors for your career in the Government to include possibilities of being hired directly.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
