Accounts Payable & Treasury Coordinator

THE CENTER FOR FAMILY SUPPORT INC•New York, NY

About The Position

The AP & Treasury Coordinator will be responsible for all Self-Directed program payments. The AP & Treasury Coordinator will also be responsible for daily check deposits as well as other accounting and cash disbursement functions including ACH and WIRE payments.

Requirements

Some College Education required
Proven working experience as accounts payable clerk; 1-3 years
Solid understanding of basic bookkeeping and accounting payable principles
Proven ability to calculate, post and manage accounting figures and financial records
Data entry skills along with a knack for numbers
Proficiency in SAGE Intacct and in MS Office, especially Excel
Customer service orientation and negotiation skills
High degree of accuracy and attention to detail
Must have strong verbal and written communication skills
Experience with 1099s, sales tax exemption forms and bank reconciliations required

Responsibilities

Responsible for Self-Directed program weekly bill payment review and coding.
Facilitate payment of vendors, which may include verification of federal ID numbers, and resolving discrepancies.
Ensures outstanding obligations are credited upon payment and stop-payment orders are issued as needed.
Assist with accounting records and ledgers by reconciling monthly statements and transactions.
Deposit checks for all entities via check deposit machine.
Perform all accounting activities related to bank treasury products as assigned.
Assist with monthly and year-end close out procedures, including the preparation of 1099s
Track, perform analysis of all recurring payments such as leases, service agreements, utilities, etc.
Set up new vendors in the EHR system and in the ERP/GL system (include vendor code in both systems)
Send to direct pay vendors payment details.
Reaching out to vendors when checks are not cashed within 90 days.
Addressing payments issues identified by vendors including requests for direct deposit, change of address, void payments.
Upload payment files each week into the ERP/GL system.
Upload paid file each week in the EHR system.
Run reports to ensure that all payments have been marked paid and address issues as they arise.
Track, address, and report uncashed checks monthly.
Attend weekly update meeting with Accounts Payable team
Assist with approval of invoices in the AP system as required by manager
Support the Finance department with additional duties as assigned