Accounts Payable Technician

City of St. Joseph•St. Joseph, MO

2d•Onsite

About The Position

Responsible for processing invoices, managing payments to vendors, reconciling accounts payable transactions, and ensuring compliance with company policies and procedures. Involves maintaining financial records, reconciling accounts, and supporting compliance with internal controls and regulatory standards. Collaborates with internal teams and external vendors, utilizing technology to optimize processes and maintain high levels of accuracy and efficiency. Cross-trained in other functions in the Accounting Division as needed. No direct supervisory responsibilities.

Requirements

Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and Microsoft Excel
Knowledge of accounting principles and practices
Familiarity with regulatory requirements related to accounts payable processes
Excellent communication and interpersonal skills for effective interaction with customers and internal stakeholders
Strong attention to detail and accuracy
Excellent organizational and time management skills
Ability to prioritize tasks and meet deadlines in a fast-paced environment
Effective written and verbal communication skills
Ability to work independently as well as collaboratively within a team
All applicants must pass a drug screening and criminal background check prior to employment.

Nice To Haves

Associate or bachelor’s degree in accounting or related field preferred
Experience with process improvement initiatives is a plus
Familiarity with ERP systems and accounting software is preferred

Responsibilities

Receiving and processing invoices and Aps.
Review and verify the accuracy and completeness of vendor invoices and supporting documentation.
Verify appropriate authorization and coding for all invoices.
Match invoices with purchase orders and receiving documents.
Enter invoices into the accounting system for payment processing.
Payment management including credit applications from vendors, etc.
Schedule and process payments, including checks, direct debits, electronic transfers, and ACH.
Monitor payment schedules to ensure timely disbursements and avoid late fees.
Address and resolve payment discrepancies and issues with vendors to include voids and reissues.
Processing daily mail and managing postage.
Account reconciliation
Processing and payment of utility bills, phone bills, EFM monthly invoices, and payroll ACHs.
Process fuel invoices and completion of quarterly fuel rebates.
Reconcile vendor statements to ensure accounts are accurate and up to date.
Investigate and resolve outstanding balances or discrepancies.
Management of travel cards, forms, processing, and payments.
Assist with month-end closing activities, including reconciliations and accruals.
Maintain detailed records of transactions and reconciliations.
Compliance and documentation
Ensure compliance with company policies, internal controls and regulatory requirements.
Maintain organized records of invoices, payments and other accounts payable documentation.
Assist with audit preparation by providing required documentation and explanations.
P-card reconciliation, processing, and payment.
Identify and recommend improvements to accounts payable processes.
Collaborate with the finance team to streamline workflows and enhance efficiency.
Stay updated on best practices, changes in accounting regulations and technological advancements related to accounts payable processes.
Performs all other related duties as assigned.