Accounts Payable Team Leader

HallKeen Assisted Living Communities•Norwood, MA

19d

About The Position

The Accounts Payable Team Leader is responsible for managing the Accounts Payable function and Accounting Specialists. The role provides oversight, guidance, and training to ensure accounting and financial requirements are met monthly, quarterly, and annually. It also supports Senior Management and Partners, and assists Accounts Payable staff with audits and other projects as needed. The position oversees daily Accounts Payable operations and the monthly financial close; prepares and reviews financial statements and supporting schedules; ensures compliance with GAAP, company policies, and internal controls; and maintains records and documentation for legal, regulatory, compliance, and audit purposes. It contributes to budgets and forecasts, analyzes operating results and variances, and supports annual audits, tax filings, and external reporting. The Team Leader supervises and develops staff, delivers financial-process training, identifies process and control improvements, and collaborates with operational leaders and department managers.

Requirements

Bachelor’s degree in accounting, Business Administration, Finance, or a related field, plus at least two years of supervisory experience; or an equivalent combination of education, training, and experience.
Knowledge of accounting, finance, budgeting, forecasting, and cost-control principles, including GAAP.
Ability to analyze financial data and prepare accurate financial reports, statements, forecasts, and projections.
Understanding of budgeting processes, variance analysis, general ledger reconciliations, and financial performance reporting.
Proficiency in automated financial and accounting systems and advanced Microsoft Excel skills, including data analysis, reporting, and spreadsheet modeling.
Ability to communicate effectively in English, verbally and in writing, and interpret business-related documents.
Ability to facilitate meetings, present financial information, and explain complex concepts to management and stakeholders.
Strong interpersonal skills and a collaborative, customer-focused approach to problem-solving and relationship management.
Ability to communicate financial and operational information clearly and accurately under pressure while maintaining professionalism.
Sound judgment, attention to detail, and commitment to accuracy, confidentiality, and professionalism when handling financial information.
Ability to prioritize multiple responsibilities, meet deadlines, and adapt to changing business needs in a fast-paced environment.
Strong customer service orientation and ability to partner effectively with operational leaders.
Advanced proficiency in Microsoft Office applications, particularly Excel.
Accountability and attention to detail in managing assigned responsibilities and work product.
Ability to organize office resources and records to support regulatory compliance and timely retrieval of information.
Ability to adjust communication style to achieve objectives and desired outcomes.
Ability to establish measurable goals, identify tasks and deliverables, allocate resources, and prioritize activities.
Ability to communicate professionally with clients, residents, families, vendors, and coworkers; interpret and convey complex information; and listen actively.
Commitment to continuous improvement and accurate, high-quality work.
Ability to secure and allocate resources to achieve organizational and departmental goals.
Ability to build trust and positive working relationships, collaborate effectively, and handle situations with professionalism and integrity.
Adaptability to changing priorities and customer and business demands; ability to manage multiple priorities and deadlines while maintaining accuracy.
Ability to safeguard confidential, proprietary, sensitive, and classified company information in accordance with policies and applicable regulations.
Ability to move at least 20 lbs. without assistance and sit for long periods of time.

Nice To Haves

Experience in real estate management, property management, senior living, or a related industry.
Experience with financial reporting and accounting software.

Responsibilities

Oversee daily Accounts Payable Department operations, including the monthly financial close and related accounting activities.
Prepare and review complete, accurate, and timely monthly financial statements and supporting schedules.
Ensure accounting practices, procedures, and financial reporting comply with GAAP, company policies, and established internal controls.
Maintain complete and accurate accounting records and documentation for legal, regulatory, compliance, and audit requirements.
Assist with preparation of annual operating budgets, capital budgets, and financial forecasts.
Monitor and analyze monthly operating results, identify variances from budget and forecast, and recommend corrective action when necessary.
Support the Controller with annual financial audits, tax filings, and other external reporting requirements.
Supervise, mentor, and develop accounting staff through performance management, goal setting, training, coaching, and annual evaluations.
Develop and deliver training for community-based staff, department managers, and new hires on financial processes, policies, and reporting requirements.
Identify opportunities to improve financial processes, reporting accuracy, efficiency, and internal controls.
Collaborate with operational leaders and department managers to support accurate financial reporting and effective financial management.
Perform special projects and other duties as assigned.
Maintain flexibility to work varied schedules, including evenings, weekends, and holidays, as business needs require.