Accounts Payable Supervisor

James Hardie • Mission Viejo, CA

8d • Onsite

About The Position

The Accounts Payable Supervisor will lead, supervise, report, analyze and influence the accounts payable automation, operational, and internal controls processes. This position will drive projects, policies and procedures as well as identify performance improvement opportunities. The position provides guidance and training and supervises Account Payable coordinators.

Requirements

• Minimum of 5 years of accounts payable processing experience required.
• Minimum of 3-5 years of supervisory experience required.
• Demonstrated knowledge and understanding of the Accounts Payable process and basic accounting functions.
• Experience with automated Accounts Payable software and the set up and maintenance of a large vendor master file.
• Experience with 1099 filings and sales and use tax.
• Strong attention to detail with accurate record keeping.
• Demonstrated strong skills with MS Office and other standard software.
• Demonstrated ability to make sound, independent judgments, and logical decisions independently within established policies and procedures.
• High level of professionalism essential for interaction with vendors, cross functional teams, and leaders.
• Strong interpersonal and oral/ written communication skills with the ability to relate well, cooperate, and build relationships with other members of management and other departments.
• Demonstrated ability to manage multiple concurrent assignments while meeting deadlines and demanding quality execution.

Nice To Haves

• Associates degree preferred; Bachelor’s degree in Accounting, Finance, or Business preferred.
• Experience in major ERP systems preferred.
• Experience in a multi-location company preferred.
• Experience in Vendor Invoice Management System (Readsoft/Kofax) preferred.

Responsibilities

• Ensure timely and accurate processing and payment of vendor invoices, while ensuring compliance with James Hardie policies and internal control framework
• Ensure proper account, vendor and tax coding on vendor invoices or James Hardie check requests.
• Ensure proper management approval in compliance with the invoice approval policy.
• Review data entry for accuracy.
• Perform weekly payment runs.
• Ensure appropriate signatures and distribution of checks.
• Maintain accurate banking information by placing stop payments, voids and reissues.
• Create new vendors in compliance with the Vendor Policy.
• Modify vendors in compliance with the Vendor Policy.
• Prepare accurate 1099 reporting.
• Prepare monthly accrual journal entries and account reconciliations to support an accurate and timely monthly financial close for the Company’s U.S. divisions
• Execute month-end tasks associated with the general ledger and maintain integrity of general ledger transactions.
• Review and validate transactions.
• Review and perform account analysis and reconciliations.
• Provides, suggests, supports and implements alternatives to work processes that will increase efficiencies and quality of financial results
• Develop strong understanding of accounting and business processes for the team.
• Identify process inefficiencies and help support the identification of underlying root causes.
• Partner with other finance and non-finance groups to support design and implement process improvements.
• Support the control and monitoring of change implementation to ensure change is operating effectively.
• Effectively communicates and escalates issues and information to the appropriate levels of leadership
• Understand general departmental processes to be able to identify unusual transactions or issues.
• Provide timely communication to leadership to support an effective resolution.
• Provide general assistance and support to leaders by preparing ad hoc reports and financial analysis
• Develop an understanding of processes for which the team provides support to leadership.
• Communicate results of the analysis to leadership.
• Responsible for the work by Accounts Payable Coordinators
• Supervise daily and monthly work.
• Manage and lead team through performance management activities, including goal setting, coaching, and annual performance appraisals.

Benefits

• competitive salary and bonus eligibility
• day-one health coverage medical, dental, vision, life insurance
• vacation and company holidays
• 401(k) with 6% match
• Employee Stock Purchase plan (ESP)
• parental leave
• wellness programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree