Accounts Payable Supervisor

Pinellas County Government•Clearwater, FL

4d•Hybrid

About The Position

This leadership role performs oversight of the Accounts Payable operations, supervising a team responsible for vendor management, invoice processing, employee expense reimbursements, p-card administration, and/or specialized disbursement functions such as construction pay applications. This position is responsible for ensuring the accuracy, integrity, and timelines of disbursement activities, while maintaining compliance with applicable laws, regulations, and internal controls. The Supervisor oversees day-to-day operations, supports process standardization, and drives continuous improvement across Accounts Payable functions. Work includes managing staff across multiple functional levels (Technician, Specialist, and Analyst), resolving complex operational and compliance issues, and partnering with departments, vendors, and system stakeholders to support compliant, effective and efficient procure-to-pay processes. This role also supports system optimization and organizational initiatives, including ERP implementation and ongoing enhancements.

Requirements

Seven (7) years of progressively responsible accounting or financial operations experience, including at least one (1) year of supervisory or lead experience, and including government accounting experience; or
Associate’s degree (or two (2) years of college-level coursework) plus five (5) years of relevant experience; or
Bachelor’s degree in finance, accounting, business administration, or related field plus three (3) years of relevant experience; or
Master’s degree in a related field plus (1) year of relevant experience; or
An equivalent combination of education, training, and experience.
Ability to work varied schedules, including during emergency or disaster situations
Knowledge of procure-to-pay processes, including invoice pre-auditing and processing, disbursements, and financial controls
Knowledge of Accounts Payable functional areas such as vendor management, expense reimbursement, p-Card administration, and/or construction disbursements
Knowledge of applicable federal, state, and local regulations, including IRS reporting requirements (e.g., 1099)
Knowledge of financial ERP systems (e.g., Workday) and related modules
Ability to interpret and apply policies, contracts, and regulatory requirements to financial transactions
Ability to analyze operational workflows, identify inefficiencies, and implement process improvements
Ability to review and resolve complex financial discrepancies with sound judgment and attention to detail
Ability to supervise, coach, and develop staff across multiple functional levels
Ability to manage competing priorities and ensure timely completion of work in a high-volume environment
Ability to communicate effectively with internal stakeholders, vendors, and leadership
Ability to support and lead change in a dynamic, evolving environment, including ERP transformation initiatives

Responsibilities

Supervises daily Accounts Payable operations, ensuring accurate and timely processing of invoices, payments, and related transactions in compliance with policies, contracts, and regulatory requirements
Oversees one or more functional areas, which may include: Vendor onboarding, tax reporting, and maintenance; Employee expense reimbursement and accountable plan compliance; Purchasing-Card administration, monitoring, and audit; General Payable Items including construction applications pre-audit and processing
Ensures adherence to internal controls, documentation standards, and audit requirements, maintaining readiness for internal and external audits
Reviews and approves complex or high-risk transactions, resolving discrepancies and escalating issues as needed
Manages supplier relationships and serves as a point of escalation for vendor inquiries, payment issues and compliance matters
Oversees 1099 reporting processes, including validation, reconciliation, and compliance with Internal Revenue Service (IRS) requirements
Monitors operational metrics (e.g., processing timelines, exception rates, audit findings) and implements process improvements to enhance efficiency and accuracy
Leads efforts to standardize workflows and improve automation within financial systems in coordination with system administrators and project teams
Provides guidance, training, and support to staff and departments on Accounts Payable policies, procedures, and system processes
Supervises, develops, and evaluates staff, including assigning work, managing performance, and supporting professional development
Supports organizational change initiatives, including ERP implementation and ongoing system optimization
Assists in the development and maintenance of policies, procedures, and internal controls related to disbursement operations
Performs other related duties as assigned