Accounts Payable Specialist

Oklahoma City University•Oklahoma City, OK

65d•Onsite

About The Position

The accounts payable specialist is responsible for facilitating purchasing card processes and employee expense reimbursement to ensure purchasing policies are being met. The specialist will support receiving invoices and processing payments working with departments and vendors to ensure accurate and timely payments. The Accounts Payable Specialist reports to the Accounts Payable Manager and is a member of the Financial Accounting Services team.

Requirements

At least two years of work experience with accounts payable, general accounting functions, data entry, account analysis, or related financial functions is required.
Knowledge of accounting controls, systems, and principles
Interpersonal, human relations, and customer service skills including strong communication skills
Attention to detail and highly organized
Ability to maintain high level of confidentiality
Ability to respond to questions and A/P issues with tact and a professional manner
Ability to work independently as well as in a team environment
Ability to adapt to new situations
Problem solving abilities
Ability to multi task and meet deadlines
Research, analytical and application skills
Excellent computer skills, including proficiency in MS Office

Nice To Haves

Working knowledge of Banner/Ellucian/Colleague and Emburse Chromeriver is a plus.
A suitable combination of education and experience may be substituted for minimum qualifications.

Responsibilities

Process invoices for payment in accordance with Financial Accounting Services (FAS), university, and other regulatory agency policy and procedures. Reviews invoices and payment requests and resolves any issues or discrepancies ahead of initiating the payment process.
Serve as the primary contact for employee, department, and vendor questions regarding the A/P process including new vendor requests, online requisitions, payment issues, and managing the A/P email inbox.
Processes requests for new vendors, maintaining appropriate documentation for 1099 reporting purposes.
Maintains positive working relationships with vendors and campus departments to ensure timely and accurate payments.
Maintain invoice and payment documentation according to FAS procedures.
Maintain and monitor A/P activity reports as required.
Participates in training budget managers and budget support positions in effectively utilizing the university’s online requisition process.
Acquire and maintain a familiarity and working knowledge of the University’s integrated software systems for financial records (Banner).
Acquire and maintain an in-depth working knowledge of current University accounting and purchasing policies.
Serve as a backup for other AP staff and cross-train in those duties and responsibilities to support the Accounts Payable function.
Participate in annual calendar and fiscal year end/begin processes as well as annual audit as assigned.
Share in other responsibilities of the Financial Accounting Services Office as requested by supervisors.