Accounts Payable Specialist

MARKS, O'NEILL, O'BRIEN, DOHERTY & KELLY P.C • Philadelphia, PA

5d • Onsite

About The Position

Responsible for the end‑to‑end Accounts Payable operations for a law firm with a strong emphasis on processing invoices that must be routed, validated, and submitted through third‑party legal billing systems.

Requirements

• BA/BS or HS Diploma and at least 3 years of relevant experience.
• Experience in accounting, accounts payable, billing or the analysis of financial data.
• Working knowledge of accounting principles, processes, procedures and standards.
• Familiarity with MicroSoft Office and accounting software (i.e. Excel).
• Strong organizational and communication skills.

Responsibilities

• Process high‑volume vendor invoices and ensure compliance with law‑firm billing guidelines and client‑specific requirements.
• Support billing of invoices through third‑party legal billing.
• Reconcile invoice discrepancies, support Appeals team in resolving rejections from 3P billing sites, and coordinate corrections with attorneys, vendors, and billing teams.
• Maintain accurate AP records, coding, and documentation in accordance with firm accounting policies.
• Collaborate with billing and legal teams to ensure timely payments and adherence to client billing rules.
• Monitor aging reports, review vendor statements, and follow‑up with vendors to ensure timely and accurate disbursements.
• Generates and distributes regular, periodic and ad hoc reports
• Other duties as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees