Accounts Payable Specialist

Commercial Express HVAC•Sterling, VA

20h

About The Position

Commercial Express HVAC is seeking a detail-oriented and motivated Accounts Payable Specialist to join our growing team! If you have a strong understanding of bookkeeping and accounts payable principles, are highly organized, and dependable, we’d love to hear from you. About the Role: As our Accounts Payable Specialist, you’ll play a key role in ensuring accurate and timely processing of invoices, vendor communications, and financial reconciliations. You’ll be an essential part of our accounting team, supporting daily operations with efficiency and professionalism.

Requirements

High school diploma or equivalent required
Minimum of 2 years of relevant accounts payable experience
Strong organizational and time management skills
Exceptional attention to detail and accuracy
Ability to work independently and collaboratively in a team setting
Excellent problem-solving, communication, and interpersonal skills
Comfortable using various computer software and accounting systems

Nice To Haves

Knowledge of use tax generation
Experience working with subcontractors and 1099 forms

Responsibilities

Process and verify the accuracy of all incoming invoices
Match invoices with purchase orders and ensure proper coding in the accounting software
Schedule and process timely payments; print and mail checks with required backup
Reconcile vendor statements and resolve any discrepancies
Maintain and update accounts payable files
Respond to internal and external vendor inquiries promptly
Gather subcontractor documentation to support preparation of annual 1099 forms
Reconcile corporate credit card statements
Calculate and generate use tax as needed
Provide administrative support and assist with special projects as assigned
Maintain confidentiality of sensitive information