Accounts Payable Specialist - Contract Position (6 months)

Communications & Power Industries (CPI)•Halton Hills, ON

3d•Onsite

About The Position

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our Finance team. This position is responsible for the timely and accurate processing of supplier invoices, supporting vendor payments, maintaining vendor records, and assisting with month-end activities. Working closely with the Senior Accounts Payable Specialist and the broader Finance team, you will help ensure invoices are processed accurately, vendors are paid on time, and accounts payable records are complete and well maintained. This is an excellent opportunity for someone who enjoys working in a fast-paced environment, takes pride in accuracy, and is looking to build their career within a growing Finance team. This position reports directly to the Director of Finance.

Requirements

2-5 years of accounts payable experience, preferably within a manufacturing environment.
Experience processing both purchase order and non-purchase order invoices.
Familiarity with three-way matching and standard accounts payable controls.
Experience working with ERP systems; JD Edwards experience is considered an asset.
Intermediate Microsoft Excel skills, including sorting, filtering, PivotTables, and basic lookup functions.
Strong attention to detail and commitment to accuracy.
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Ability to manage multiple priorities while meeting deadlines.
Must be able to meet CGP requirements

Nice To Haves

Postsecondary education in Accounting, Finance, or Business Administration is preferred.

Responsibilities

Process supplier invoices accurately and in a timely manner.
Match purchase order invoices to receiving documentation and investigate discrepancies.
Process non-purchase order invoices, ensuring appropriate coding and approvals are obtained.
Verify invoice accuracy, including pricing, taxes, payment terms, and supporting documentation.
Maintain vendor master records and assist with vendor inquiries.
Prepare vendor statement reconciliations and resolve outstanding items.
Investigate and resolve invoice discrepancies in collaboration with internal departments and suppliers.
Assist with processing employee expense reports in accordance with company policies, if applicable.
Assist with weekly payment preparation and payment run processing.
Review invoices for payment eligibility and ensure supporting approvals have been obtained.
Help identify duplicate invoices or potential duplicate payments prior to processing.
Respond to vendor inquiries regarding invoice and payment status.
Assist with month-end accruals and accounts payable reconciliations.
Support General Ledger close activities related to accounts payable.
Prepare reports and supporting documentation as requested.
Support external audit requests related to accounts payable.
Follow established accounts payable procedures and internal controls.
Identify opportunities to improve efficiency, accuracy, and consistency within the accounts payable process.
Assist with Finance projects, system improvements, and other departmental initiatives as required.