Accounts Payable Specialist

Sccad•St. Peters, MO

52d•Onsite

About The Position

Manage the District’s accounts payable functions. This is a full-time, non-exempt, hourly employee who reports directly to the Accounting Manager.

Requirements

Two (2) years’ experience in high-volume accounts payable and/or general accounting.
Associates degree (A.A.) in accounting, finance, or a related field preferred.
Accounts payable and general accounting functions.
Microsoft Office applications with intermediate proficiency in MS Excel and Word.
Strong analytical skills.
Ability to collect and research data.
Ability to design workflows and procedures.
Ability to identify and resolve problems in a timely manner.
Ability to gather and analyze information skillfully.
Ability to develop alternative solutions.
Ability to work well in-group problem solving situations.
Ability to use reason even when dealing with emotional topics.
Ability to focus on solving conflict.
Ability to maintain confidentiality.
Ability to listen to others without interrupting.
Ability to maintain objectivity.
Ability to remain open to others’ ideas and is open to change and evolution of systems/process.
Ability to speak clearly and persuasively in positive or negative situations.
Ability to listen and seek clarification.
Ability to respond well to questions.
Ability to demonstrate group presentation skills.
Ability to participate in meetings.
Ability to write clearly and informatively.
Ability to edit work for spelling and grammar.
Ability to vary writing style to meet needs.
Ability to present numerical data effectively.
Ability to read and interpret written information.
Ability to balance team and individual responsibilities.
Ability to exhibit objectivity and openness to others’ views.
Ability to give and welcome feedback.
Ability to contribute to building a positive team spirit.
Ability to put success of team above own interests.
Ability to build morale and group commitments to goals and objectives.
Ability to display willingness to make decisions.
Ability to exhibit sound and accurate judgment.
Ability to support and explain reasoning for decisions.
Ability to include appropriate people in decision-making process.
Ability to make timely decisions.
Ability to approach others in a tactful manner.
Ability to react well under pressure.
Ability to treat others with respect and consideration regardless of their status or position.
Ability to accept responsibility for own actions.
Ability to follow through on commitments.
Ability to read and comprehend instructions, correspondence, and memos.
Ability to write correspondence, and effectively present information in one-on-one situations, small group situations and to third parties and employees of the organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Proficient use of Microsoft Office applications; ability to function in industry-specific software.

Nice To Haves

Associates degree (A.A.) in accounting, finance, or a related field

Responsibilities

Performs all functions related to Accounts Payable; including, but not limited to, the following: processes and ensure accuracy of vendor invoices by matching to appropriate packing slips, purchase orders, work orders, bid summary forms, etc.
Corresponds with employees and vendors regarding any discrepancies.
Codes invoices to proper accounts.
Enters invoices into financial system.
Routes invoices for proper authorization for payment.
Prepares and processes checks and electronic payments (ACH, wire transfers) within terms.
Maintains vendor files, credit applications and W-9 forms.
Processes monthly billing department overpayments.
Processes 1099’s to vendors and IRS.
Audits and reconciles employee credit card transactions, verifying valid receipts and adherence to District policies.
Investigates and resolves uncashed checks for unclaimed property.
Balances month end accounts payable reports (Sage/Payhawk, Sage vendor aging/general ledger).
Processes timely payments and electronic transfers for certain payroll-related taxes and deductions to appropriate agencies and benefits vendors.
Reconciles payroll liability general ledger accounts to ensure deductions match the amounts remitted to third parties.
Serves as back up for Accounting Assistant.
Remains up to date on processes and procedures to provide periodic assistance as needed and coverage during vacation.
Tracks purchases of fixed assets.
Ensures fixed asset database is maintained accurately.
Keeps the Accounting Manager apprised of important issues and potential problems.
Performs other duties as assigned by the Accounting Manager.