Accounts Payable Specialist

Aston Carter•Littleton, CO

10d•Onsite

About The Position

The Accounts Payable Specialist manages the day-to-day accounts payable function in a high-volume, fast-paced environment. This role ensures invoices are processed accurately, approved promptly, and paid in accordance with company policies while maintaining compliance with accounting and tax requirements. The position offers the opportunity to work closely with cross-functional finance teams, contribute to process improvements, and support a collaborative and supportive workplace culture.

Requirements

At least 2+ years of full-cycle accounts payable experience.
Experience working in a high-volume AP environment, including processing large volumes of invoices on a weekly basis.
Proficiency with Microsoft Office, with strong skills in Excel; experience with PivotTables and VLOOKUPs is preferred.
Proven ability to code invoices accurately and handle discrepancies independently.
Strong attention to detail and accuracy in all aspects of invoice processing and payment.
Excellent organization and follow-through skills in a fast-paced, deadline-driven environment.
Problem-solving mindset with the ability to research and resolve issues related to payables and coding.
Strong communication and customer service skills when working with internal teams and external vendors.
Adaptability and openness to process improvements and system changes.
Professional, reliable, and team-oriented work style.

Nice To Haves

Construction or project-based accounting experience.
Experience with Vista Viewpoint or similar ERP systems.
Exposure to job costing and multi-entity environments.
Familiarity with sales and use tax regulations, with Colorado experience preferred.
Experience supporting audits, including year-end, project cost, and sales and use tax audits.
Experience with 3-way matching in an accounts payable environment.
Experience assisting with annual 1099 reporting.
Comfort working within established processes while contributing ideas for improvement.

Responsibilities

Process a high volume of invoices (approximately 500 per week), including receipt, coding, data entry, and routing for approval.
Manage vendor payments and ensure timely and accurate disbursements in line with company policies.
Research and resolve rejected, aged, or discrepant payables, including communicating with vendors and internal stakeholders as needed.
Perform 3-way matching and ensure accurate coding, including project and job costing for a project-based environment.
Review invoices for sales and use tax accuracy and support the accrual process and monthly tax filings.
Assist with annual 1099 reporting, including gathering data and supporting documentation.
Support various audits, including year-end audits, project cost audits, and sales and use tax audits.
Perform light account research and assist with account reconciliations as needed to support accurate financial reporting.
Coordinate with internal teams, including project accounting, treasury, and finance, to ensure proper approvals, coding, and compliance.
Contribute to process improvements and support system and technology enhancements within the accounts payable function.
Independently handle invoice discrepancies, investigate issues, and propose solutions to improve accuracy and efficiency.
Maintain strong communication and customer service with internal stakeholders and external vendors.
Demonstrate reliability and professionalism while managing competing priorities in a fast-paced setting.