Accounts Payable Specialist

Yellowstone Boys and Girls Ranch•Billings, MT

13d•Onsite

About The Position

The Accounts Payable Specialist is responsible for managing and processing all aspects of YBGR’s accounts payable function, including verifying invoices, ensuring proper approvals, and processing payments accurately and on time. This role plays a critical part in maintaining vendor relationships and supporting the financial health of the organization by ensuring compliance with internal policies and external regulations. The ideal candidate is detail-oriented, organized, and skilled in identifying opportunities to improve processes while maintaining the highest standards of accuracy and professionalism.

Requirements

21 years old or older
Must pass criminal record and child abuse registry background check as required by the State of Montana.
High School Diploma or GED
2+ years of experience in accounts payable or a related role.
Strong understanding of accounts payable processes and procedures.
Ability to review invoices, payment requests, and expense reports with a high degree of accuracy.
Strong skills in identifying discrepancies and resolving them efficiently.
Proven ability to manage multiple tasks, meet deadlines, and prioritize workload in a fast-paced environment.
Analytical mindset with the ability to investigate and resolve discrepancies or issues in a timely manner.
Demonstrate being self-motivated, self-disciplined, and diligent with forward thinking.
Demonstrate the ability to think of their team over self and define success collectively rather than individually.
The ability to effectively interact and communicate with others.
Demonstrate the following values: Faith, Integrity, Relationship, Stewardship.
Willingness and ability to obtain certification in First Aid/CPR and Violence Intervention Prevention.

Responsibilities

Review, verify, and process invoices, ensuring proper coding, approvals, and documentation.
Maintain vendor records, reconcile vendor statements, and respond to inquiries in a timely and professional manner.
Prepare and process electronic payments, checks, and wire transfers in accordance with payment terms.
Review and process employee expense reports, ensuring compliance with company policies.
Perform monthly reconciliations of accounts payable transactions and resolve discrepancies.
Generate and maintain accounts payable reports, including aging reports and payment forecasts.
Ensure compliance with company policies, internal controls, and regulatory requirements.
Identify and recommend improvements to accounts payable processes and workflows.
Contribute to the strategic goals and outcomes of the agency as measured by the development and achievement of individual, departmental, and organizational goals and outcomes.
Participate in Performance Quality Improvement (PQI) goals of the organization, both individually and as a team member.
Deal constructively and helpfully with all other members of the organization.
Fully support and model the mission and values of YBGR.
Adhere to all policies, systems, safety requirements, and procedures of the organization.
Take the initiative to identify problems and seek out solutions.
Be a professional representative of the organization to those outside it.
Participate and engage in monthly supervision/coaching meetings with the supervisor.
Be aware of the cultural and socioeconomic characteristics of the persons served.
Participate in required training as appropriate to the position and beneficial to YBGR.
Other duties as assigned.