Accounts Payable Specialist

Vertex Education • Glenside, PA

6d • Onsite

About The Position

The Accounts Payable Specialist is responsible for supporting the day-to-day AP function for multiple schools and clients, ensuring invoices are processed accurately, efficiently, and in compliance with company and client policies. This role requires attention to detail, strong communication skills, and the ability to provide exceptional service to school leaders, staff, and external partners. The AP Specialist plays a key role in maintaining smooth financial operations so that schools can focus on their mission of providing an excellent education to students.

Requirements

• 1–3 years of experience in accounts payable, finance, or a related role.
• Experience working directly with customers and/or vendors.
• Proficiency in Microsoft Excel and familiarity with accounting systems.
• Strong organizational skills with the ability to multitask and manage deadlines.
• Detail-oriented, proactive, and committed to accuracy and service excellence.
• Excellent communication and interpersonal skills.
• Strong problem-solving abilities with the ability to remain calm and professional under pressure.
• Ability to handle sensitive information with discretion and integrity.
• Team-oriented, adaptable, and eager to support colleagues and clients.

Responsibilities

• Receive, review, and accurately process invoices from assigned schools.
• Verify coding and enter invoices into accounting software in a timely manner.
• Generate reports, troubleshoot issues, and resolve discrepancies proactively.
• Prepare and issue payments, ensuring accuracy, timeliness, and compliance.
• Maintain organized and accurate AP records and documentation.
• Perform quality control checks to prevent errors and delays.
• Build and maintain strong, professional relationships with school administrators, staff, and external vendors.
• Provide training and guidance to school staff on AP procedures and systems.
• Collaborate with internal teams—including Payroll, Finance, Client Account Management, and Senior Management—to ensure efficient and accurate operations.
• Identify and recommend improvements to AP processes, workflows, and systems.

Benefits

• Competitive salary, commensurate with experience and location.
• Performance-based bonus opportunities.
• Comprehensive benefits package, including health, dental, vision, flex plan, and 401(k).
• Opportunities for professional growth and advancement within the organization.
• Industry-leading pay, rewards, referral bonuses, with unlimited flexible paid time-off for performance.
• Comprehensive medical, dental and vision benefits.
• 401(k) plans with a 6% employer match on your contributions.
• Mentoring and money to take training classes.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed