Accounts Payable Specialist

TERAFLEX INC•Ogden, UT

13d•Onsite

About The Position

We are adding two Accounts Receivable / Accounts Payable Specialists to our accounting team in Ogden, Utah. This hands-on role supports the full AR/AP cycle, including vendor invoice processing, payment runs, customer invoicing, cash application, collections follow-up, account reconciliations, reporting, and month-end support. This is a great opportunity for someone who enjoys variety, accuracy, and cross-functional communication while helping keep vendor and customer accounts current and organized.

Requirements

2 or more years of experience in accounts payable, accounts receivable, bookkeeping, or general accounting; combined AR/AP experience preferred
Experience with invoice processing, payment application, vendor/customer account reconciliation, aging reports, and month-end support
Comfort working in an ERP or accounting system such as NetSuite, SAP, Oracle, Microsoft Dynamics, QuickBooks, or similar
Solid Excel and Microsoft Office skills, including the ability to organize data, review reports, and research discrepancies
Strong attention to detail, follow-through, and ability to manage multiple deadlines in a fast-paced environment
Clear, professional communication style with the ability to work effectively with vendors, customers, and internal teams

Nice To Haves

Associate's degree in accounting, finance, business, or related field preferred; equivalent hands-on experience will also be considered

Responsibilities

Manage the full accounts payable process, including vendor invoice review, coding, approvals, three-way matching, and entry into the accounting system
Review vendor invoices for accuracy, matching them to purchase orders, receiving documentation, and company approval requirements before payment
Code invoices to the correct general ledger accounts, departments, cost centers, and project or inventory-related accounts as applicable
Prepare and process weekly payment runs, including checks, ACH, wire transfers, and other approved payment methods
Maintain vendor files, W-9 records, payment information, and supporting documentation in an organized and audit-ready manner
Reconcile vendor statements, research discrepancies, resolve duplicate or missing invoices, and respond to vendor payment inquiries
Support year-end 1099 preparation and other AP reporting needs
Manage the full accounts receivable process, including customer invoicing, cash application, account maintenance, and collection follow-up
Generate and send accurate customer invoices, statements, credit memos, and account adjustments on schedule
Post and apply customer payments received by check, ACH, wire, credit card, or other approved payment methods
Monitor accounts receivable aging, identify past-due balances, and follow up with customers in a professional and timely manner
Research and resolve billing discrepancies, short-pays, deductions, unapplied cash, disputed charges, and customer account questions
Maintain accurate customer account records, including billing contacts, payment terms, tax exemption documentation, and credit-related notes
Prepare AR reports and provide status updates to support cash flow visibility and collection priorities
Support month-end close by preparing AP and AR reconciliations, accrual support, journal entry backup, and related reporting
Reconcile subledger activity to the general ledger and research variances as needed
Maintain organized, audit-ready records that support strong internal controls and compliance with company accounting procedures
Assist with inventory, freight, sales tax, cost accounting, and other manufacturing-related transactions as needed
Partner with purchasing, sales, customer service, operations, and management to resolve invoice, payment, billing, and account issues
Identify opportunities to improve AP/AR processes, reduce errors, and improve turnaround time
Pitch in on other accounting projects and finance department priorities as they come up