Accounts Payable Specialist

Topstep•Chicago, IL

13d•$31 - $36•Hybrid

About The Position

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices from receipt through payment. This role ensures invoices are properly matched to supporting documentation, coded to the correct GL accounts and departments, and entered into the accounting system free of errors or duplicates. The Accounts Payable Specialist works closely with vendors to resolve discrepancies, supports the payment process, and maintains organized records to support internal controls and audit requests. This role requires strong attention to detail, sound judgment, and the ability to work independently within a close-knit finance team.

Requirements

High school diploma required; Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
1-3 + years of experience in accounts payable and/or general accounting.
Experience matching invoices to purchase orders and receiving documentation (three-way match).
Familiarity with GL coding and cost center/department allocation.
Proficiency with accounting or ERP software (e.g., NetSuite or similar), Bill processing tool (Bill.com or similar), and Microsoft Excel.
Strong attention to detail and accuracy when entering and verifying financial data.
Effective written and verbal communication skills for resolving vendor discrepancies.
Ability to manage multiple invoices and deadlines in a fast-paced environment.
Organizational skills sufficient to maintain audit-ready documentation.
Effectively communicate with vendors and personnel across the organization to determine accurate invoice information, bill credits, department charges, etc.

Responsibilities

Receive and sort incoming vendor invoices, whether received physically or electronically.
Validate invoice details against purchase orders, contracts, and confirmation of goods or services received.
Enter invoice data into the accounting system (Bill.com and NetSuite), including line items, amounts, GL codes, and departments.
Verify entries prior to processing to prevent errors, miscoding, or duplicate payments.
Communicate with vendors to research and resolve discrepancies or missing information.
Prepare and process payments for approved invoices in accordance with payment terms and approval workflows.
Maintain accurate, well-organized records and provide supporting documentation for internal and external audits.