Accounts Payable Specialist

Ethos Veterinary Health•Monroeville, PA

91d•Onsite

About The Position

The Accounts Payable Specialist / Financial Coordinator is responsible for managing the full-cycle accounts payable and related financial processes to ensure accuracy, compliance, and operational efficiency. This role supports the hospital’s financial integrity by processing invoices, managing vendor relationships, reconciling accounts, and assisting with reporting and audit activities.

Requirements

High school diploma or equivalent required
Minimum of 2 years of accounts payable, accounts receivable, or general accounting experience.
Experience with accounting or ERP systems (e.g., Dayforce, CareCredit, Trupanion portals, or similar).
Proficiency in Microsoft Excel and basic financial reporting
Strong attention to detail, organizational skills, and ability to manage multiple priorities
Excellent communication and customer service skills

Nice To Haves

associate’s degree in accounting, Finance, or related field preferred.

Responsibilities

Process invoices, complete GL coding, and ensure timely payments in accordance with company policies.
Obtain approvals, maintain vendor records (including W-9s), and resolve payment discrepancies or inquiries.
Reconcile vendor accounts and monthly statements; research and resolve outstanding issues.
Prepare refunds, payroll deductions, weekly cash drops, and support end-of-month finance processes.
Maintain organized financial files, compliance documentation, and CareCredit reporting.
Run daily AR reporting and resolve unpaid balances, uncollectible payments, unapplied payments, credits, and discrepancies.
Process payments, mailed checks, employee pet billing accounts, and third-party payments (CareCredit, Trupanion, Scratch Pay, insurance, etc.).
Support collections efforts, billing disputes, chargebacks, returned checks, and balance-due communications.
Report account balances and financial updates to leadership and address client financial inquiries professionally.
Serve as a key contact for Trupanion-related workflows and process improvements.
Support month-end close, audits, reconciliations, and financial reporting activities.
Maintain taxable income tracking, vendor audit documentation, and supporting financial records.
Ensure finance documentation is accurate, organized, and audit-ready.
Train new Client Care Coordinators on financial workflows and processes.
Prepare employee financial statements, manage employee account follow-up, and apply pet discounts in compliance with policy.