Accounts Payable Specialist (Contract)

Airbus•Boca Raton, FL

1d•Onsite

About The Position

The Accounts Payable Specialist is responsible for processing, reviewing, and managing all accounts payable activities to ensure accurate and timely payment of vendor invoices. This role supports the finance team by maintaining financial controls, reconciling accounts, and ensuring compliance with company policies and applicable regulations

Requirements

2+ years of accounts payable or general accounting experience
Authorized to work in the US
Able to work in US without current or future need for visa sponsorship
English

Nice To Haves

Pursuing a Finance / Accounting / Business Admin/ Economics degree
Strong understanding of AP processes and internal controls
Experience with accounting/ERP systems (e.g., SAP)
Proficient in Microsoft Excel
High attention to detail and strong organizational skills
Ability to meet deadlines in a fast-paced environment
Strong communication and problem-solving skills
Microsoft 365
SAP

Responsibilities

Process high-volume vendor invoices accurately and in a timely manner
Perform 2-way and 3-way matching of invoices, purchase orders, and receiving documents
Enforce No PO, No Payment policy and escalate non-compliant invoices as needed
Review invoices for accuracy, proper approval, and compliance with company policies
Prepare and process weekly and monthly payment runs (ACH, wire, checks)
Prepare and analyze GR/IR (Goods Receipt / Invoice Receipt) reports, investigate variances, and coordinate resolution with Procurement and Receiving teams
Produce and analyze weekly AP aging reports, identify overdue items, and recommend corrective actions
Perform top 10 vendor reconciliations on a regular basis and resolve discrepancies
Reconcile vendor statements and resolve pricing, quantity, and timing differences
Prepare and review annual 1099 reports ensuring accuracy of vendor classifications and payment totals.
Support ICSA / internal control reporting, ensuring AP controls are documented and operating effectively
Record AP transactions and adjustments in the general ledger
Assist with month-end and year-end close, including accruals and account reconciliations
Support internal and external audits by providing documentation and explanations
Communicate professionally with vendors and internal stakeholders to resolve issues
Identify process improvement opportunities to increase efficiency and strengthen controls