Accounts Payable & Contract Analyst

Preferred Apartment Communities

About The Position

Preferred Apartment Communities is engaged in the operation of primarily Class A multifamily properties. We have developed a culture throughout our company that is designed to show respect for each other, our residents, and vendors. We believe our focus on quality, consistency, and innovation provides strong national recognition for the Preferred Apartment Communities brand. Learn more about us at https://www.pacapts.com/.

Requirements

Property management experience
Experience with Yardi, Entrata, DocuSign or other property management accounting software.
Initiative-taker with strong organizational, managerial and project management skills
Must be able to operate computer keyboard and/or mouse for extended periods of time where finger, hand, and wrist strain may result.
Demonstrated ability to read, write, and communicate effectively to prepare and explain data to team members.
Demonstrated mathematical skills necessary to add, subtract, multiply, and divide numbers, decimals, and fractions, and calculate percentages to complete financial records, budgets, and other fiscal reporting information.
Strong ability to build and maintain productive and trusting relationships with team members and others with diverse backgrounds and personalities, objectively address and resolve issues, and promote a positive image of the company and its investment strategies and results.
Excellent organizational and follow-up skills, ability to set and manage multiple priorities, and oversee detailed project and other intricate plans.
Ability to review, track and approve project budgets and contractor payment applications.
Demonstrated ability to understand, analyze, and communicate complex documents affecting projects including construction drawings, surveys, and contracts.
Strong detail orientation.
Proficiency with the Microsoft Office suite of products (Word, Excel, Outlook, MS Project).

Responsibilities

Provide direct or indirect supervision, coordination, and management of all aspects of project work; function as a liaison between different departments, groups, and/or 3rd party contacts.
Facilitate or directly conduct status report meetings with management team to facilitate communication of schedules and project coordination.
Ensure any quality control measures or processes specific to the function are developed, implemented, and/or conducted to ensure expectations are met.
Provide periodic updates and reports for functional groups, stakeholders, business partners, etc. as necessary.
Create and implement processes and tools for monitoring and project success; Assist in addressing and resolving issues and concerns that arise, as well as seek to provide assistance as needed to ensure a successful experience or ROI.
Prepare contract agreements with appropriate terms and conditions to ensure timely and accurate contract approval and execution times.
Maintain exceptional records for correspondence and documentation in relation to executed and pending contracts.
Verifies with Operations and Capital that quality of finished work meets expectations set forth within the executed contract, company policy, and procedures.
Responsible for the preparation and execution of unit renovation contracts.
Will maintain and report on the assigned company systems to track budgets, forecast costs, track project schedules and inspections.
Will track and ensure the timely delivery and submittal of all payment applications and verify payment affidavit, lien releases, conditional and unconditional waivers and all or any documentation related to payments of the project.
Consolidates, reviews, and provides reporting on the entire project portfolio status, including goals, accomplishments, risks, and issues.
Prepares documents, letters, presentations, and other communication materials for internal distribution.
Manage contract renewals, amendments, and terminations.
Resolve any contract-related problems that may arise with other parties and internally with the company itself.
Read, interpret, and evaluate contract terms and conditions, assessing risks to the company and communicate findings to senior management and various departments.
Implement quality control and tracking programs to meet quality objectives; and monitor adherence to rules and procedures.
Identifies and addresses problems, issues, and concerns that create project and work delays by gathering and reviewing information, formulating alternative plans and actions, communicating, and addressing conflicts with contractors and vendors, and following up with the appropriate internal departments to ensure resolution.
Identifies areas for improvement, offers suggestions to improve the overall efficiency and productivity of the construction business line, and introduces procedures and activities that control costs, improve quality, and drive efficiency.