Accounts Payable Specialist
About The Position
The Accounts Payable Specialist (Entry-Level) plays a vital role in supporting the daily financial operations of Hamilton Health Center by ensuring the accurate and timely processing of vendor invoices, payments, and financial records. This position works closely with the Accounting/Payroll Manager to support accounts payable functions while maintaining the highest standards of accuracy, confidentiality, and customer service. This is an excellent opportunity for an individual beginning a career in accounting. The ideal candidate is detail-oriented, organized, eager to learn, and comfortable utilizing technology to improve efficiency. The Accounts Payable Specialist will work with AI-assisted accounting tools and automated workflows to support invoice processing, reduce manual entry, and improve operational accuracy.
Requirements
- High school diploma or GED required.
- Zero (0) to one (1) year of accounting, bookkeeping, administrative support, data entry, retail cash handling, or related office experience preferred.
- Basic knowledge of Microsoft Office, including Word and Excel.
- Strong attention to detail and organizational skills.
- Ability to learn new accounting software and cloud-based applications.
- Comfortable learning and utilizing AI-assisted accounting tools and automated workflows.
- Strong written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive financial information.
Nice To Haves
- Associate degree coursework in Accounting, Business Administration, Finance, or a related field preferred.
- Experience with accounts payable or bookkeeping.
- Experience using accounting software or enterprise resource planning (ERP) systems.
- Familiarity with AI-assisted financial applications or automated accounting workflows.
- Experience in a healthcare or Federally Qualified Health Center (FQHC) environment is a plus.
Responsibilities
- Process vendor invoices accurately and efficiently.
- Review invoices captured through AI-assisted Optical Character Recognition (OCR) technology and resolve discrepancies as needed.
- Match purchase orders, receiving documentation, and vendor invoices before payment processing.
- Assist with weekly check runs and electronic payment processing.
- Monitor and respond to vendor inquiries regarding invoices and payment status.
- Perform accurate data entry and assign appropriate general ledger account codes under management guidance.
- Maintain organized financial records, both electronically and in paper format.
- Assist with month-end closing activities and financial reconciliations as assigned.
- Support internal and external audits by maintaining complete and organized documentation.
- Utilize Microsoft Office applications, accounting software, and AI-assisted technologies to improve workflow efficiency.
- Maintain confidentiality of financial and organizational information.
- Comply with Hamilton Health Center policies, accounting procedures, and internal controls.
- Demonstrate professionalism and provide excellent customer service when interacting with vendors and internal departments.
- Support departmental operations and assist team members as needed.
- Perform other assigned job-related duties as required.
Benefits
- Generous paid time off
- Birthday holiday and 7 paid holidays
- Medical, Dental & Vision Coverage
- Company-paid life insurance
- Retirement Plan with matching opportunity
- Employee Assistance Program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
