Accounts Payable Specialist
KSI Trading Corp•South Plainfield, NJ
•Onsite
About The Position
The Accounts Payable Specialist is responsible for managing daily Accounts Payable functions, including full-cycle invoice processing, vendor account maintenance, payment processing, account reconciliations, and ensuring accurate and timely financial transactions in accordance with company policies and procedures.
Requirements
- 2+ years of full-cycle Accounts Payable experience
- Strong understanding of A/P processes, invoice workflows, and payment procedures
- MS Excel skills and knowledge: intermediate level of understanding or above (VLOOKUP, Pivot Tables, etc.), and strong working knowledge of MS Word and other M365 apps
- Working knowledge of Adobe Acrobat/document management
- Ability to maintain confidentiality of financial and vendor information.
- Proactive approach with high standards, sound judgment, and strong attention to detail
- Strong communication, interpersonal, organizational, and multi-tasking skills
- Ability to adapt quickly to changing business and environmental conditions
Nice To Haves
- Experience with accounting/ERP systems
Responsibilities
- Process high-volume invoices while ensuring accuracy, proper approvals, and adherence to payment terms.
- Review invoices for accuracy, coding, approvals, and compliance with company policies.
- Maintain vendor records and resolve invoice discrepancies, payment inquiries, and account issues.
- Perform three-way matching (purchase orders, receipts, and invoices) when applicable.
- Prepare and process ACH, check, and electronic payments.
- Monitor outstanding invoices and assist with month-end close activities.
- Assist with A/P aging reports and identify outstanding balances or payment issues.
- Maintain organized financial records and documentation for audit purposes.
- Support internal and external audits by providing required documentation and transaction details.
- Collaborate with other departments and vendors to resolve discrepancies.
- Identify opportunities to improve AP processes and increase efficiency.
- Enter and post invoices to the correct general ledger accounts, cost centers, and accounting periods.
- Reconcile vendor statements and the A/P subledger to the general ledger, and prepare accrual entries at month-end.
- Perform other duties as assigned as business needs change.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
