Accounts Payable Specialist

Spring Education Group•West Chester, PA

25d•$28 - $30•Hybrid

About The Position

Spring Education Group is seeking an Accounts Payable Specialist to join our Accounting and Finance team in a hybrid work environment. Reporting directly to the Accounts Payable Supervisor, this role is responsible for accurate, timely invoice processing and compliance with company policies and internal controls. The Accounts Payable Specialist partners with vendors, school leadership, departmental leaders, Procurement, Accounting, and Finance to resolve invoice discrepancies and deliver excellent customer service. The ideal candidate is detail-oriented, organized, and comfortable working in a high-volume, technology-driven, multi-unit environment. Because we are a growing company, success also requires adaptability and the ability to remain productive as business opportunities shape changing priorities.

Requirements

Degree in Accounting, Business, or a related field, or three to five years of relevant accounts payable, accounting, or invoice-processing experience.
Strong computer skills, including knowledge of financial applications and proficiency in Microsoft Word and Excel.
Strong appreciation for procedures, processes, internal controls, and operational excellence; experience with automation techniques for transactional processing is preferred.
Demonstrated analytical and independent problem-solving skills, with the ability to prioritize effectively and meet deadlines.
Experience working in a rapidly growing and changing organization.
Ability to communicate effectively with operational management across the company and with external vendors, using strong verbal, nonverbal, and written communication skills.
Self-directed approach, sound judgment, and consistently high standards of ethics, integrity, confidentiality, and accountability.
Strong customer focus and the ability to support school operations and other internal partners within a multi-site, multi-unit operating environment.

Nice To Haves

experience with automation techniques for transactional processing is preferred.

Responsibilities

Review, verify, and process vendor invoices accurately and on time.
Match invoices to approved purchase orders and confirm accurate coding according to the chart of accounts.
Process both purchase order (PO) and non-PO invoices in accordance with company policy.
Monitor invoice workflow queues and help ensure approvals are completed promptly.
Resolve invoice exceptions, including pricing discrepancies, missing documentation, duplicate invoices, and receiving issues.
Respond to inquiries from schools, departments, and vendors regarding invoice status while providing timely, customer-focused support.
Educate employees on purchasing and invoice-submission procedures.
Reconcile vendor statements, including the use of VLOOKUP functions in Microsoft Excel.
Collaborate with colleagues across a multi-site organization to investigate issues, solve problems, and resolve discrepancies quickly.
Verify that proper approvals have been obtained and maintain complete electronic documentation.
Protect confidential financial information and support internal and external audit requests.
Strengthen the internal control environment by taking ownership of assigned controls and responsibilities, identifying and correcting process breakdowns, and recommending improvements.
Identify opportunities to improve accounts payable processes, automation, workflows, efficiency, and customer service.
Participate in testing system enhancements and upgrades and support broader departmental initiatives.
Demonstrate strong organizational skills, embrace and support change, and communicate effectively with colleagues at all levels of the organization.
Contribute a positive, can-do attitude in team meetings; maintain an up-to-date calendar that includes meetings and personal obligations; and use Google Chat to support timely, effective team communication.
Roll up your sleeves, work independently when appropriate, and partner with others to solve problems as a collaborative team member.