Accounts Payable Specialist, Days, Full Time (1.0 FTE)

Summit Pacific Medical Center • Elma, WA

1d • Onsite

About The Position

The Accounts Payable Specialist is an integral member of the finance team and will be primarily responsible for the compiling, processing, and maintaining the accounts payable records for the District. This position will perform moderately complex clerical assignment in accordance with the finance and organization’s standard procedures. The Accounts Payable Specialist will have contact with various vendor representatives, department managers, directors, executives within and outside of the organization which requires strong interpersonal communication skills both written and verbal.

Requirements

• Must be able to thrive in a fast –pace and high volume professional environment while maintaining timely and accurate records.
• Works professionally as a member of the team and has interpersonal skills required to interact with staff members and patients.
• Thorough knowledge of applicable accounts payable and general ledger systems and procedures.
• Proficient in the use of current technology, including Microsoft Office products, internet, copiers, scanners, multi-line telephones, credit card machines and faxes.
• Must be able to resolve problems in recurring assignment in accordance with previous training and experience.
• Intermediate to advanced skills in data mining, analysis and reporting.
• Strong organization abilities and attention to detail.
• Outstanding customer service skills.
• Professional and effective written and verbal communication skills.
• Ability to identify and employ communication strategies appropriate to the audience.
• Ability to work in a team environment in performing a wide variety of assignments that require the use of problem-solving, organization, and prioritization skills.
• Ability to develop processes and systems and to maintain accurate documentation and records.
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately.

Nice To Haves

• Associate Degree is preferred.
• Accounting and/or Accounts payable experience is preferred.
• Hospital experience is preferred.

Responsibilities

• Ensuring appropriate documentation and approval on all invoices prior to payment.
• Responsible for the general ledger coding of invoices to the appropriate accounts.
• Responsible for reconciling and balancing various general ledger accounts and researching/resolving any discrepancies on a timely basis.
• Responsible for updating and maintaining the complete accounts payable vendor database.
• Responsible for maintaining vendor files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Responsible for issuing payment for identified invoices timely.
• Responsible for auditing and verifying employee expense reports to ensure they are in compliance with the company’s policies.
• Responsible for obtaining, reconciling and balancing various vendor invoices and statements, and researching/resolving any discrepancies on a timely basis.
• Assists in the preparation of third party reporting requirements.
• Ensuring 1099 preparation and documents are completed in accordance with IRS guidelines.
• Assist in month end closing procedures to ensure all expenses incurred are adequately recorded and related monthly reports are completed.
• Researches and analyzes alternatives for improving work flows.
• Develops “best practice” recommendations by partnering with other team members in examining data and identifying trends.
• Special projects and other related duties as assigned.

Benefits

• Competitive Compensation
• Medical
• Prescription
• Dental (including Orthodontia)
• Vision
• Healthcare FSA and daycare FSA
• Daycare subsidized benefit
• Life Insurance
• Accidental Death and Dismemberment (AD&D)
• Short- and long-term disability
• Generous employer 403b match contributions for retirement
• 457 retirement account for additional funds
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Smoking Cessation Assistance
• Employee Wellness Program
• Employee Committees to participate in such as Spirit Team
• Beautiful on-site gym for employees
• Instructor led fitness classes for employees, including Yoga, Kettlebells and Bootcamps
• Walking trails on site

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree