Accounts Payable Specialist

KONTRON AMERICA INCORPORATED•San Diego, CA

135d

About The Position

Kontron is a global leader in IoT/Embedded Computing Technology (ECT), offering combined portfolios of hardware, software, and services for IoT and Industry 4.0. They provide secure and connected applications across various industries, aiming to accelerate time-to-market, lower total cost of ownership, and extend product lifecycles. Kontron fosters a communicative culture with competitive salaries and excellent benefits, creating a fast-paced, friendly, and enjoyable workplace. This mid-level Accounts Payable Specialist position within the finance department will be responsible for performing all accounts payable functions, along with other assigned accounting and administrative duties.

Requirements

Minimum 2 years experience in processing accounts payable.
Knowledge of accounting principals as they apply to accounts payable.
Detail oriented.
Problem solver.
MS applications (Excel, Word, Outlook, Calendar) proficient.
Solid written and verbal communication skills. Able to review and update written processes and procedures (in English).
Must be a U.S. person (U.S. citizen, lawful permanent resident, or protected individual) due to ITAR registration.

Nice To Haves

Associates (or higher) Degree in accounting a plus.
Background with high volume, dynamic organizations preferred.
Multi-company and/or manufacturing experience preferred.
SAP experience a strong plus.
Honorable, professional, ethical, team player to work in a team environment who wants to be a contributor to the success of the organization.

Responsibilities

Sorts mail and organizes vendor invoices received for processing.
Enters/Vouchers/Records invoices into the ERP system (SAP) and researches invoice statuses in SAP if necessary to respond to vendor inquiries.
Interacts with Department Heads to obtain proper approval on invoices without purchase orders.
Resolves invoice discrepancies.
Reconciles vendor statements.
Prepares and processes payment batches and check runs through the ERP system (SAP).
Files completed paid invoice packages and maintains files for invoices in process.
Assists in setting up new vendors by obtaining necessary forms.
Interacts with affiliated companies regarding debit notes and credit notes. Follows up on returns and outstanding issues.
Supports tasks related to general ledger accounting (journal entries, month-end accruals, reconciliations, account analysis, support schedules, etc.).
Assists in preparation of tax & audit schedules.
Reviews expense reports and company credit card charges. Verifies supporting receipts, documentation, and explanations, and corresponds with employees to resolve issues.
Performs other administrative functions and tasks as needed/assigned.
Works on special projects as required as directed by the AP Supervisor (direct supervisor) or the Director of Finance (second level supervisor).