Accounts Payable Specialist - Mesa, AZ

A New Leaf•Mesa, AZ

1d•Onsite

About The Position

A New Leaf is committed to empowering individuals and enriching communities through transformative services. Our core values—Compassion, Passion for Results, Collaboration, Accountability, Integrity, and Conscientiousness—guide us in creating meaningful, lasting impacts in the communities we serve. The Accounts Payable Specialist supports day-to-day accounts payable operations. This role works closely with the Senior Accounts Payable Specialist, Accounting, Procurement, and program staff to ensure timely and accurate payment processing in accordance with established procedures and internal controls.

Requirements

High School Diploma or GED required
Minimum of 2 years of accounts payable or related accounting experience required
Experience processing invoices, managing payment workflows, and supporting vendor communications
Demonstrated ability to manage multiple invoices, deadlines, and priorities with accuracy and attention to detail
Must Be At Least 21 Years of Age
Class One Fingerprint Clearance Card
Central Registry Background Check
Drug Screening
Valid Unrestricted Driver’s License
Current Auto Liability Insurance
39 Month Motor Vehicle Record
Adhere to all organizational policies, including the Code of Conduct, professional standards, and relevant regulations.
As a mandated reporter under Arizona statute A.R.S. § 13-3620, you are required to immediately report any suspected abuse or neglect of a minor to your Supervisor, Manager, Director, Clinical Director, or Chief Officer, who will assist in making the appropriate report to authorities.
Reports should be directed to either the local law enforcement agency or child protective services (1-888-SOS-CHILD). Abuse suspected of involving a family member or legal guardian should be reported to child protective services, while other cases should be reported to law enforcement.

Nice To Haves

An Associate’s degree in Accounting, Finance, or a related field is preferred; a combination of relevant education and experience may be considered in lieu of a degree
Experience working within an accounting or financial system preferred
Experience in a nonprofit, multi-program, or high-volume environment preferred

Responsibilities

Sort, code, and match invoices and receipts in accordance with established accounts payable procedures.
Submit, track, and process invoices through internal approval workflows to ensure timely and accurate payment processing.
Prepare and coordinate the distribution of checks and payments for mailing in alignment with organizational procedures.
Maintain accurate and organized electronic filing systems related to accounts payable documentation and records retention requirements.
Respond to vendor inquiries and internal staff questions regarding invoice status, payment timelines, and account discrepancies in a timely and professional manner.
Process weekly check runs and approved emergency payments in accordance with established timelines, procedures, and authorization protocols.
Reconcile vendor accounts, identify discrepancies, and escalate or coordinate resolution in alignment with established processes.
Communicate professionally and effectively with internal departments, programs, and external vendors to support accounts payable operations.
Perform other duties as assigned in support of departmental and organizational needs.