Temporary Accounts Payable Specialist

Hourglass Cosmetics•El Segundo, CA

6d•Hybrid

About The Position

The Temporary Accounts Payable Specialist is responsible for processing invoices, reconciling vendor accounts, and ensuring timely and accurate payments to suppliers. This role requires strong communication skills, the ability to work independently, and a commitment to accuracy and compliance with company policies and procedures. This is a 5-month, fixed-term hybrid role, based out of our El Segundo, CA office.

Requirements

Minimum of 2 years of experience in accounts payable OR accounting degree.
Familiarity with 3-way matching and purchase order-based AP.
Proficiency in finance systems such as Ramp, NetSuite, and Concur preferred.
Proficient in Microsoft Office applications – specifically, Excel (VLOOKUP and Pivot Tables)
Strong understanding of accounting principles and financial reporting.
Excellent attention to detail and accuracy in data entry and reconciliation.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Effective communication skills, both verbal and written.
Proven ability to work independently and collaboratively within a team.
Knowledge of relevant laws, regulations, and compliance requirements related to accounts payable and finance operations.
Must be able to work from Carson, CA Office at least 60% of the time.

Nice To Haves

You are extremely ORGANIZED : You are not overwhelmed by the thought of tackling multiple tasks at a time.
You are DETAIL ORIENTED : You appreciate the importance of having detailed and precise information.
You are a strong COMMUNICATOR : You are a people person, natural leader and collaborate well with others.
You are AGILE : You adapt well to changing needs and priorities and are able to pivot easily to achieve goals and deadlines.
You are PASSIONATE about beauty: You are eager to learn and absorb all things related to beauty, brand and creative strategy.

Responsibilities

Process a high volume of vendor invoices accurately and efficiently.
Ensure invoices are coded correctly and approved in line with company policy.
Own key finance systems for AP processing (Ramp, NetSuite).
Reconcile vendor statements, research, and resolve discrepancies.
Process ACH payments, bank (wire) transfers and manual check printing.
Perform month end close processes, reporting and account reconciliations.
Set up new vendors, negotiate payment terms and respond to vendors inquiries.
Maintain files and documentation, retain records in accordance with company policy.
Work closely with management on new process and procedure integrations and implementations.
Manage daily cash entries and reconcile bank statements.