Accounts Payable Assistant - Temporary

Medela•McHenry, IL

13d•Onsite

About The Position

We're looking for a detail-oriented Accounts Payable Assistant to support our accounting department during a temporary assignment. In this role, you'll play a key part in ensuring vendor invoices are processed accurately and paid on time while supporting daily accounts payable operations. At Medela, you will be joining a global community of colleagues, united by the purpose that drives our business: helping people. Medela exists to advance human health and well-being through knowledge-based and innovative human milk and medical vacuum solutions. Our employees are empowered to serve this purpose in a family-owned company that is growing rapidly around the world. We value intensive exchanges, diverse perspectives, and unbureaucratic decisions. You will have the opportunity to develop at an international level, and witness the direct impact your work has on our company’s success.

Requirements

High School Diploma or GED required
2-3 years of Accounts Payable experience
Solid understanding of accounts payable processes and best practices
Minimum of 2-3 years of experience using an ERP system
Intermediate to advanced Microsoft Excel skills, including: Pivot Tables, VLOOKUPS, SUMIFS
Strong attention to detail and organizational skills
Ability to prioritize multiple tasks and meet deadlines
Excellent verbal and written communication skills
Strong problem-solving and critical thinking abilities
Must be able to read, write, and communicate effectively in English

Nice To Haves

Experience working in a manufacturing or distribution environment preferred
SAP experience is strongly preferred
Experience supporting global business operations is a plus

Responsibilities

Process vendor invoices accurately and efficiently in the ERP system
Obtain appropriate approvals before processing invoices
Perform three-way matching of purchase orders, receiving documents, and vendor invoices
Review invoices for accuracy, coding, and mathematical correctness
Verify General Ledger account coding
Identify and process 1099-reportable transactions
Maintain accurate vendor records and required government documentation
Process weekly vendor payments, including ACH, wire transfers, checks, and credit card transactions
Provide backup support for other Accounts Payable team members as needed
Research and resolve invoice discrepancies
Identify and report unusual or suspicious transactions
Help ensure vendors are paid accurately and on time