Accounts Payable Specialist

AHT Cooling Systems USA Incorp•Ladson, SC

2d•Onsite

About The Position

AHT Cooling Systems USA, a recognized leader in refrigeration solutions for the grocery and convenience store industry, is seeking an Accounts Payable Specialist to join our team. This is a full-time, onsite role based in our Ladson, SC office. We are seeking a detail-oriented, motivated Accounts Payable Specialist who will be responsible for the accurate and timely processing of customer remittances and accounts payable transactions to ensure outstanding A/P balances are maintained and resolved on a daily basis. This position supports the efficient operation of the accounts payable function through transaction verification, account reconciliation, and responsive customer service while maintaining compliance with company policies and established procedures.

Requirements

Strong analytical skills and attention to detail
Excellent time management and the ability to prioritize a demanding workload
Ability to communicate in an efficient yet friendly manner with customers both verbally and written
Associate’s degree in accounting or another business-related field
A minimum of six year’s accounts payable or accounts receivable experience required; or equivalent combination of education and experience
Ability to sort, check, count, and verify numbers
Demonstrated knowledge of accounting principles and/or bookkeeping procedures
Demonstrated proficiency with Excel and Word
Strong Data Entry skills required
Demonstrated ability to maintain the integrity and confidentiality of financial information

Nice To Haves

Previous experience with SAP is preferred

Responsibilities

Complete weekly and monthly intercompany reconciliation
Download and enter invoices and select for payment according to AHT USA’s payment run procedures
Ensure cost center manager approval for all invoices not pre-approved through SAP purchase order or approved in ZOHO
Enter service invoices from Service Coordinators within 48 hours, audit for accuracy of approved costs
Enter freight forwarder invoices in a timely manner
Communicate effectively with suppliers and strive to maintain a positive business relationship
Provide remittance advice (wire vendors only) by email
Maintain accounts payable files
Monitor vendor invoices for freight charges
Monitor all vendor invoices for sales tax, provide vendor with tax exempt certificate
Assist with preparation of periodic analysis, financial reports, and year-end audit work papers as applicable (P&L Rec)
Maintain all inbound and outbound certificates of insurance; ensure certificates adhere to company policy
Perform month end accounts payable and payroll accruals
Process vendor payment file bi-monthly, get manager approval and process ACH and check files in SAP to be uploaded to Citibank. Provide wire vendor payment amounts.
Administration of contract management
Process employee commission calculations
Review and process expense reports monthly
Process new vendor set up, including certification of insurance
Perform other duties as assigned