Accounts Payable Specialist

City of Titusville•Titusville, FL

21h•Onsite

About The Position

Under the general direction of the Accounting Manager, this is a professional position performing advanced clerical and bookkeeping functions using Fund Accounting. The Accounts Payable Specialist is responsible for a variety of record keeping and reconciliations and is expected to plan and carry out assignments with minimal supervision. Work requires mature, independent judgement and the use of accounting and bookkeeping skills as well as knowledge of municipal government finance in analyzing, evaluating and reporting on compliance related matters.

Requirements

Knowledge of Generally Accepted Accounting Principles (GAAP)
Knowledge of local government payment processing
Ability to detect accounting and bookkeeping irregularities/problems and provide recommendations for improvement
Knowledge of laws, rules and regulations controlling fiscal record keeping
Ability to use Microsoft products proficiently
Ability to communicate clearly and concisely, both verbally and in writing
Ability to work independently and also in a team environment
Associate’s Degree in Accounting or closely related field, plus two years of relevant work experience.
A combination of education and experience may be substituted for a degree.
Possession of a valid Florida Driver license with acceptable driving record.

Nice To Haves

An Associate’s Degree with three years of progressively responsible accounting, bookkeeping and customer service are preferred.

Responsibilities

Maintains accurate financial records and follows written and oral instructions.
Coordinates the Accounts Payable function for all City departments.
Assists departments with invoice processing using the City’s accounting software.
Assembles, reviews, and verifies invoices and check requests.
Identifies, flags, and clarifies unusual or questionable invoice items.
Prepares and processes electronic funds transfer (EFT) payments.
Ensures invoices are paid accurately and in a timely manner in accordance with established procedures.
Researches and resolves invoice discrepancies and payment issues.
Performs retainage reconciliations and assists with the annual audit process.
Reviews purchase orders and invoices to verify payment terms and requirements are met.
Reconciles accounts payable transactions.
Collaborates with the Purchasing Division to ensure vendor records are current and accurate.
Processes and reconciles City P-Card transactions against bank invoices.
Works with departments to ensure proper documentation of P-Card transactions.
Coordinates and responds to inquiries regarding vendor payments and P-Card transactions.
Prepares financial reports related to vendor payments and other payment activities, as needed.
Provides assistance to other City departments, as assigned.
Performs related duties and special projects, as assigned.