Accounts Payable Specialist

Aston Carter•Gulf Breeze, FL

49d•$20 - $24•Onsite

About The Position

The Accounts Payable Specialist performs a range of accounting and bookkeeping support functions, ensuring the efficient operation of the accounts payable process across multiple entities.

Requirements

Minimum 2 years of experience in accounts payable.
Experience processing within a multi-entity structure.
Strong Excel skills.

Nice To Haves

Proficiency in invoice processing, vendor statement reconciliation, and purchase order management.
Experience with three-way matching and reconciliation.
Familiarity with Microsoft Excel and other accounting software.

Responsibilities

Provide backup for key duties to ensure all intercompany invoices are posted and received properly.
Input, review, correct, and post invoices for multiple entities, including scanning single invoices mailed to corporate and all intercompany invoices generated by staff accountants.
Review, correct, and post weekly invoice batches submitted by hotel staff.
Ensure all backup documentation is scanned to Workday for all AP invoices.
Review and reconcile weekly supplier statements, working directly with suppliers and team members to reconcile errors, request credit refunds, and manage missing invoices.
Perform routine supplier maintenance for all entities, including updating remit addresses, contact information, W9 information, and ACH details.
Assist accounting staff with processing daily and weekly manual AP and payroll checks.
Key petty cash invoices and payments.