Accounts Payable Specialist

Avancez•Hazel Park, MI

14h

About The Position

The Accounts Payable Specialist is responsible for managing and processing invoices related to direct and indirect inventory. This position ensures accurate and timely payments, correct cost allocation, and compliance with internal controls. This role collaborates closely with Purchasing, Materials and Production Planning, and Finance to ensure reliable financial data and support ongoing plant operations

Requirements

Associate’s degree in Accounting, Finance, or related field (Bachelor’s preferred).
2+ years of accounts payable experience; OEM or manufacturing invoicing experience a plus.
Experience with raw material processes and associated documentation
Basic knowledge of QAD and SAP programs is preferred
Advanced knowledge Excel and Microsoft Office
Excellent oral and written skills.
Ability to manage multiple projects and deadlines.
Ability to investigate and solve problems.
Solid knowledge of GAAP.
Ability to clearly and concisely document and communicate accounting and reporting issues to finance and non-finance team members.
Knowledge of monthly financial closing process.
Ability to identify and resolve discrepancies.
Excellent verbal and written communication skills.
Strong analytical and problem-solving skills.
Strong organizational skills with high attention to detail and quality.
Ability to work in a fast paced, dynamic environment, prioritize appropriately and handle multiple tasks simultaneously.
Strong interpersonal skills, including the ability to interact effectively with all levels of the organization, internally and externally.
Excellent computer skills: Microsoft Office Suite with advanced Excel skills.

Responsibilities

Process high volume (direct and indirect inventory) invoices for raw materials, freight, and services (direct and indirect inventory)
Perform 3-way match reconciliations between invoice, purchase order, and receipt receipts.
Prepare and process expenses reports for employees
Prepare weekly vendor payment runs (ACH and wire transfers)
Verify all disbursements are approved and have documentation
Collaborate with the Corporate Treasury Administration to schedule vendor payments and properly apply customer receipts.
Reconcile monthly vendor statements and resolve discrepancies
Investigate and resolve billing discrepancies, pricing differences, and incomplete documents
Investigate balances on the unconfirmed, Aging and inventory reports and resolve
Support month-end closing activities: A/P reports, reconciliations, and open invoice reports.
Follow up with suppliers to resolve billing and account reconciliation issues.
Collaborate with Purchasing, Material Planning and Finance to verify deliveries and resolve variances.
Maintain organized and up-to-date records for external audits
Assist with month-end close activities including reporting
Prepare account analysis as needed.