Accounts Payable Specialist

Tridel Group of Companies•Toronto, ON

31d•CA$50,000 - CA$60,000•Onsite

About The Position

The Accounts Payable Specialist is responsible for several projects’ full cycle accounts payable process, various account reconciliations, cost code analysis, customer invoicing, as well as supporting department improvement projects and initiatives. The Accounts Payable Specialist must have a solid understanding of accounts payable principles, and strong analytical and problem-solving skills, with attention to detail at all times. The Accounts Payable Specialist must be highly organized and possess strong time management skills to meet strict reporting deadlines.

Requirements

Post-secondary degree or diploma in accounting or currently enrolled in an accounting program or working towards a business diploma.
Minimum 1 year’s work experience
Good command of the English language, including verbal and writing skills
Intermediate knowledge of Microsoft Office (Outlook, Word, Excel)
High level of organizational skills
Excellent time management skills
Detail oriented.
Outstanding organizational skills: focusing on time management and multi-tasking.
Attention to detail with an analytical aptitude with thorough problem-solving ability.
Strong interpersonal and communications skills, both written and verbal.
Ability to work independently in a growing environment that is fast paced, while meeting expectations and rigid deadlines.
Ability to analyze/interpret data and take appropriate actions.
Ability to work independently and as part of a team.
Ability to take initiative on their own and reliability to complete tasks.
High level attention to detail.

Responsibilities

Processes bi-weekly payroll invoices, cheque requests, utilities, and cost code transfers.
Captures chargeback information and reconciles monthly intercompany A/R billings to other entities.
Assists with the processing of month-end accruals and providing required supporting documents.
Investigates and resolves problems associated with the processing of invoices and purchase orders.
Assists the Project Accountants with external audits of financial statements by providing related documents and various summaries and reports.
Assembles site and head office purchase orders to incoming invoices with all supporting documentation.
Conducts 3-way matching of purchase orders, shipment receipt documents and invoices, working closely with the various procurement teams.
Invoice processing for both purchase order invoices and non-purchase order invoices, with correct coding in accordance with the budget to ensure proper entry into the financial system.
Reviews trade contract worksheets and inputs contract purchase order accordingly.
Reconciles contract invoices to ensure purchase order line items align with contract details and holdbacks.
Reviews all invoices for appropriate documentation and approvals prior to payment (WSIB, statutory declarations, site approvals, and contract status).
Communicates, both verbally and in writing, with vendors and internal departments to obtain information, responds to inquiries, and resolves issues in a timely manner.
Periodically performs other functions and special projects assigned by the Bookkeeping Manager, Supervisor, and Project Accountants.