Accounts Payable Specialist

TouchTunes • Schaumburg, IL

1d • Hybrid

About The Position

The Accounts Payable Specialist is responsible for overseeing the timely and accurate processing of all AP activities. This role coordinates end-to-end invoice processing: coding, reviewing, reconciliations, and payments. They will partner closely with internal stakeholders and external vendors to resolve discrepancies, clear aged or prepaid POs, and manage vendor set up and maintenance. This role will also partner closely with our Music department on royalties and advances.

Requirements

• Minimum of 2 years Accounts Payable experience
• Leads by example and exemplifies the company’s Core Values in action and behavior
• Excellent customer service skills
• Knowledge of general accounting practices
• Keen attention to detail
• Ability to work independently and as part of a team
• Excellent collaboration and communication abilities
• Great time management and organizational skills
• Dedicated professional work ethic; respectful, dependable and accountable
• Excellent written and oral communication skills that build and maintain cooperative working relationships
• Fast learner, can adapt quickly
• Proficiency in MS Excel and Word, NetSuite, and Concur
• Must be authorized to work in the United States

Responsibilities

• Managing accounts payable using ERP software and other programs
• Handling accounts payable for separate entities and vendors
• Receiving, processing, verifying, and reconciling invoices
• Work closely with Procurement Department to address, resolve and follow-up on aged open and prepaid POs as well as any discrepancies
• Coordinate invoice coding and approval and process PO invoices via 3-way match through OCR software
• Review incoming invoices to identify accruals, prepayments, capitalization, fixed assets, SRED and log in appropriate tracking areas to assist accounting with month end process
• Identify and track VAT taxes on all UK invoices
• Identifyand track GST/ QST tax on Canadian invoices
• Assist, research, resolve and communicate all issues and discrepancies with internal and external customers in a timely and professional manner
• Regularly review and reconcile supplier statements; research and resolve discrepancies
• Assist with vendor administrative maintenance and communication
• Work closely with Accounts Receivable to process customer refunds on a weekly basis
• Review T&E expense reports and ensure approved by appropriate Approver
• Assist with payment runs on a bi-weekly schedule and some one-off payments
• Coordinate the in-house printing and mailing of checks
• Support Tax Department with processing and/or recording payments (monthly SUT, Quarterly Federal & State taxes)
• Ensure proper cut-off of AP activity at month end
• Help with 1099 review and support all audit requests (provide documentation as needed)
• Perform other duties and responsibilities as assigned

Benefits

• Hybrid schedule with 50% work-from-home and in-office time, with the ability to work anywhere in the world for up to 2 months per year.
• Annual performance bonus, long-term company bonus, 401k matching, life insurance.
• Competitive health insurance and disability coverage, a Lifestyle Spending Account, access to telemedicine, and an unlimited sick days policy.
• Continuous hands-on learning with access to e-learning platform, tuition reimbursement, and peer mentorship.
• An inclusive workplace designed to accommodate people with disabilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed