Accounts Payable Specialist - Property Management

Fortis Property Management • Atlanta, GA

8h • Onsite

About The Position

The Accounts Payable Specialist is responsible for the accurate and timely processing of invoices, vendor payments, and financial transactions supporting property and corporate accounting operations. This role ensures compliance with company policies, maintains strong vendor relationships, and supports financial reporting accuracy across the organization.

Requirements

• Associate or Bachelor’s degree in Accounting, Finance, or related field preferred
• 2–4 years of Accounts Payable or accounting support experience preferred
• Experience in property management or real estate accounting environment preferred
• Experience with accounting systems (Yardi preferred)
• Proficiency in Microsoft Excel and Microsoft Office Suite
• Familiarity with invoice workflow systems (e.g., Payscan) preferred
• Strong attention to detail and accuracy
• Ability to manage multiple deadlines and priorities
• Strong organizational and time management skills
• Effective communication and customer service orientation
• Ability to work independently and collaboratively

Responsibilities

• Review, code, and enter invoices into the accounting system ensuring accuracy and appropriate approvals
• Process weekly check runs and electronic payments for assigned properties and corporate entities
• Print and distribute checks and support payment documentation as required
• Monitor aging reports and ensure timely payment of vendor obligations
• Establish and maintain vendor records including tax documentation and insurance verification
• Coordinate vendor onboarding and VendorCafe invitations as applicable
• Respond to vendor inquiries and resolve payment discrepancies
• Request updated Certificates of Insurance for expired vendor coverage
• Review and approve Payscan transactions
• Complete Positive Pay approvals and coordinate backup coverage when unavailable
• Manage department email inbox and incoming vendor correspondence
• Support VendorCafe approvals and vendor-related questions
• Perform bank reconciliations at the beginning of each month
• Enter spreadsheet-based invoices provided by internal stakeholders
• Submit vacant utility logs to property management partners
• Coordinate submission of utility billing data to third-party platforms
• Assist in tracking missing recurring expenses such as landscaping, pest control, and other contracted services
• Prepare replacement reserve request documentation as applicable
• Support annual 1099 preparation and distribution
• Assist with business license renewals and compliance documentation
• Perform account reconciliations and research discrepancies
• Review vendor statements on a rotating basis to ensure completeness of recorded liabilities
• Maintain organized financial documentation within accounting systems
• Enter bi-weekly payroll journal entries
• Support audit requests and financial documentation gathering
• Participate in process improvement initiatives
• Perform other accounting support duties as assigned

Benefits

• Competitive compensation based on experience and qualifications
• Medical, Dental, and Vision Insurance
• Health Savings Account (HSA) options
• 401(k) retirement plan (eligibility per company policy)
• Paid Time Off
• Company-paid Holidays
• Professional development opportunities
• Career advancement within a growing organization
• Employee Referral Bonus Program – Earn $1000 for referring qualified candidates who join the Fortis team.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree