Accounts Payable Specialist

Whop•Palo Alto, CA

7d•$100,000 - $120,000

About The Position

Whop is are seeking an Accounts Payable Specialist to take ownership of and play a key role in managing the company’s accounts payable function. Reporting directly to the Assistant Controller, you will be a critical part of the team transforming Whop’s finance function into a disciplined, scalable operation. This is an ideal role for a high-potential accountant who possesses exceptional attention to detail and thrives in a fast-paced, tech-driven environment.

Requirements

Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)
2–4+ years of AP experience
Strong understanding of the full AP cycle
Experience with ERP systems (e.g., NetSuite, QuickBooks)
Ramp experience a plus
Intermediate Excel skills (pivot tables, VLOOKUPs preferred)
Strong attention to detail, accuracy, and organizational skills
Ability to manage multiple priorities and meet deadlines
Excellent communication skills and a service-oriented mindset

Responsibilities

Manage the full accounts payable cycle, including invoice entry, coding, approval routing, and payment processing
Review invoices for accuracy, proper documentation, and alignment with company policies
Reconcile vendor statements and resolve discrepancies in a timely manner
Prepare weekly payment runs (ACH, checks, wires) in Ramp
Assist with expense reports and ensure compliance with expense policies
Maintain vendor files, W-9s, and ensure up-to-date records for 1099 processing
Support month-end close by preparing AP accruals and account reconciliations
Collaborate with procurement, operations, and finance teams to resolve invoice or PO issues
Assist in process improvements and AP automation initiatives
Support audits by providing documentation and responding to inquiries
Create clear documentation, controls, and scalable processes to support long-term success
Act as a strategic partner while permanent AP leadership is being identified and onboarded